Procurement Admin Assistant

Overview of the Role:

We are looking for a detail-oriented and proactive Procurement Administration Assistant to support our technology-driven purchasing operations. In this role, you will help ensure the timely and cost-effective acquisition of IT hardware, software licenses, cloud services, and other tech-related resources essential to our business.

You'll process and track purchase orders, maintain accurate procurement records, liaise with vendors on order status and documentation, and work closely with internal teams and finance to keep purchasing processes running smoothly.

If you have great attention to detail, is procedure-oriented and tech-savvy, we'd love to hear from you!

What Your Day-to-Day Looks Like:

• Purchasing & order processing — raise and manage purchase orders, and carry out stock reconciliation to keep inventory accurate

• Supplier & vendor coordination — maintain accurate supplier records, liaise with vendors and warehouse teams, and help track supplier performance and any issues that arise

• Compliance & reporting — make sure purchasing documentation meets company standards, and keep a clear record of procurement activity

• Stakeholder communication — keep internal teams informed on order status and deliveries, and represent Engagis professionally in vendor interactions

• Market & sourcing support — help research vendors, products and alternatives to support our broader sourcing approach

Qualifications:

• Completed Bachelor’s Degree in a relevant field (such as Business Management or Accounting)

• Min 3yrs experience in Procurement Administration

• Excellent English communication skills – both verbal and written

• Knowledgeable in MS Office computer programs for word processing, excel and email

• Familiar with CRM databases and systems management (Netsuite experience an advantage but not necessary)

• Excellent attention to detail

• Has experience in liaising with overseas vendors and partners