Procurement Admin Assistant

About the role

We are seeking a proactive and detail-oriented Procurement Admin Assistant to join our team in Bassendean. This role primary focuses on supporting our operations team. Working closely with our Procurement and Operations team, you will play a crucial role in managing day-to-day purchasing administration, tracking imports/logistics, assisting with export coverage, and maintaining accurate documentation.

Key responsibilities

• Raise and process purchase orders, obtain/compare supplier quotes, update pricing records, and track order progress from placement to delivery
• Monitor shipment schedules, track consignments, and provide status updates to key internal stakeholders
• Verify import/export documentation (Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, Customs Declarations) and maintain records for compliance and audit purposes
• Assist with stock level monitoring, coordinate incoming inventory with warehouse teams, and assist with demand planning/forecasting
• Match supplier invoices against purchase orders/receiving documents; prepare summary reports on PO status, inventory levels, supplier performance, and shipment statuses

About you

• Previous experience in procurement, purchasing, or supply chain administration
• Practical understanding of import/export documentation and freight tracking
• Proficiency in ERP systems (experience with Microsoft Dynamics 365 Business Central is highly regarded) and strong Excel skills
• Excellent attention to detail, strong time-management, and clear communication skills across suppliers and internal departments

Life at APC & Benefits

• Long-Term Stability – Build your career with a well-established, Australian industry leader with a 54-year heritage.
• Birthday Voucher – Receive a day-off voucher to celebrate on your terms, valid for up to 12 months.
• Connected Team Culture – Enjoy regular catered monthly lunches.
• On-Site Convenience – Complimentary, hassle-free parking at our Bassendean facility.

About Us

APC Storage Technology is Australia’s leading manufacturer and supplier of industrial storage systems, delivering end‑to‑end solutions across design, engineering, manufacturing, supply, and installation. Our Australian‑made pallet racking, shelving, raised storage areas, and customised warehouse solutions support clients across commercial, industrial, education, and government sectors.

To know more about us, visit our website:

• APC Group: Storage Systems - Warehouse Storage Solutions | APC Group
• OLP: OLP | Office Storage Wholesaler
• Rackmart: Shelving, Storage Racks & Office Equipment - | Rackmart

You can also find us on LinkedIn:

• APC: APC Storage Technology Pty Ltd | LinkedIn
• OLP: OLP | LinkedIn