Procurement Admin Assistant (Mandarin Speaking)

Responsibilities

·        Source, evaluate, and negotiate with suppliers for goods and services

·        Issue purchase orders (PO) and ensure timely delivery of items

·        Maintain accurate procurement records, invoices, and supplier contracts

·        Compare prices, quality, and terms to ensure cost-effectiveness

·        Monitor stock levels and coordinate with warehouse/store teams

·        Liaise with suppliers on pricing, delivery schedules, and product issues

·        Verify invoices and match with purchase orders for payment processing

·        Ensure compliance with company procurement policies and procedures

·        Assist in supplier performance evaluation and management

·        Prepare procurement reports and documentation for management review

·        Support administrative tasks related to procurement activities

·        Handle urgent or ad-hoc purchasing requests from departments

Requirements

·        Diploma or Degree in Business Administration, Supply Chain, Procurement, or related field

·        1–3 years of experience in procurement, purchasing, or administrative role (fresh graduates may be considered)

·        Good negotiation and communication skills

·        Strong attention to detail and accuracy in documentation

·        Proficient in Microsoft Office (Excel, Word, Outlook)

·        Able to manage multiple tasks and work under pressure

·        Good organizational and time management skills

·        Able to liaise effectively with suppliers and internal departments

·        Basic understanding of procurement processes and inventory management

·        Team player with a positive working attitude

·        Able to work independently with minimal supervision