Procurement Administrator

ROLE DEFINITION

The M&E Procurement administrator role is pivotal to the smooth running of the department. Its main purpose is to provide a comprehensive range of administrative support to the Procurement & Stores team, processing and responding to all invoice queries in a timely manner to reduce supply chain disruption.

KEY RESPONSIBILITIES

• Review and progress invoice queries within the timeframe.

• Review and progress credit notes.

• Maintain the Plant mailbox.

• Collect and process off hire and delivery paperwork within 48hrs of date requested.

• Maintain the Stores sheet organising drivers daily drops and keep all relevant parties informed.

• Check the Stores delivery / collection notes for damage charges or missing serial numbers and keep the internal stores sheet updated.

• Chase outstanding collection/credit notes in line with buyer requirements.

• Review plant reports weekly and chase and any issues.

• Maintain an accurate plant allocation in-line with weekly supplier sheets.

• Notify the assistant M&E procurement manager of any underperforming areas within the supply chain.

• Send weekly call off reports to site teams.

• Send weekly B/O reports to site teams.

• Issue query reports monthly to the supply chain.

• Produce a monthly PPE report.

• Provide weekly Luckins updates.

• Send out and collate all evaluation forms on a quarterly basis and/or when a Manager requests these.

• Ensure Stores are carrying out a stock take every 3 months.

• Update the credit card statement monthly.

• Send out an internal stores sheet to site weekly.

• Ad hoc project related tasks as agreed and defined by the Assistant M&E Procurement Manager.

PERSON SPECIFICATION

Essential

Desirable

Excellent communication and administrative skills.

X

Strong numeric and analytical skills.

X

Thorough with a good attention to detail.

X

Proficient in MS Office packages.

X

Working knowledge of Coins software

X