Procurement Administrator

About the Role
Keep production moving by making sure the right materials arrive at the right time.

We’re looking for an organised, commercially minded Procurement Administrator to take ownership of the end-to-end purchasing process for an established manufacturing business in Masterton.

This is a hands-on role where you’ll be the key link between suppliers, purchasing and the factory floor. Your job is simple but important: make sure production has what it needs, when it needs it.

You’ll work closely with the General Manager and Factory Foreman, managing orders, suppliers, stock levels and delivery timeframes while keeping a close eye on cost and cashflow.

What you’ll be responsible for

• Turning material and parts requirements into accurate purchase orders
• Ordering materials, including metal required for production
• Managing approved suppliers and confirming orders within agreed timeframes
• Tracking open orders and keeping delivery information up to date
• Following up on backorders, delays and discrepancies before they impact production
• Maintaining supplier pricing, lead times and contact information
• Building strong supplier relationships and identifying alternative suppliers where required
• Supporting stock control, including minimum stock levels, replenishment and regular stock checks
• Processing and coding invoices accurately and within agreed timeframes
• Providing weekly reporting on spend, open orders, backorders and supplier issues
• Keeping the Factory Foreman informed of upcoming deliveries and any potential shortages
• Attending weekly production planning meetings and identifying procurement issues early

About you
You’ll be someone who likes having a list, working through it and making sure nothing gets missed.

You’ll bring:

• Previous experience in procurement, purchasing, supply chain or a similar coordination role
• Strong attention to detail, particularly around quantities, pricing and delivery dates
• Excellent organisation and follow-through
• Confidence communicating with suppliers and internal teams
• The ability to work independently and take ownership of your responsibilities
• Experience working in a production, manufacturing or fast-paced operational environment
• Confidence using systems, spreadsheets and/or ERP or accounting software
• A practical, solutions-focused approach when things don't go to plan

Most importantly, you own the list, you work the list, and you close the list.

What success looks like
Within your first 90 days, you’ll have brought structure and visibility to the procurement function.

You’ll know what has been ordered, what is arriving, what is outstanding and what needs attention. Suppliers will know you’re reliable, the Factory Foreman will have confidence that materials will be available when required, and management will have clear visibility of purchasing and spend.

The ultimate measure of success?

Production keeps moving without procurement becoming the reason it doesn't.

Why this role?
This is an opportunity to take genuine ownership of an important business function. You’ll have visibility across purchasing, suppliers, stock and production, with the opportunity to build strong supplier relationships and make a tangible impact on how the business operates.

If you’re an experienced procurement or purchasing professional who thrives on organisation, accountability and getting things done, we’d like to hear from you.

Apply now with your CV and cover letter outlining your relevant experience.