Procurement Agent Senior

Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Leads and coordinates daily work activities of assigned co-workers; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers; assists with complex/problem situations; provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; and assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Researches and develops bid specifications for purchasing of defined equipment, supplies and materials for the County; collects, reviews, and revises existing specifications; prepares new specifications for commodities and services in conjunction with requesting department employees; and makes recommendations regarding product selection.

Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding County policies and procedures, procurement laws, and other issues.

Administers competitive bid process; prepares invitations to bid; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates, and tabulates bids; and makes recommendations or selects vendors within defined commodity limits.

Monitors recurring contracts for equipment, supplies and materials; monitors current inventory stock; ensures specifications are up-to-date for stocked items; and prepares orders for additional stock as needed.

Negotiates contracts; develops contract formats; composes and revises agreements, contracts, and related documents; advises County employees regarding contract consistency and County policies and procedures; leads and facilitates any required planning and negotiating sessions with suppliers.

Administers contracts and agreements; ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc.; and reviews and participates in change orders, disputes, and discrepancy resolutions.

Minimum Qualifications: Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required; three years of experience of professional level procurement and contract administration comparable to the Procurement Agent classification; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia Driver’s license and certification from the National Institute of Governmental Purchasing (CPPB or CPPO) or the Institute for Supply Management (CPM, CPSM, or CPSD).