PROCUREMENT ANALYST

The Procurement Analyst is responsible for analyzing procurement data, monitoring purchasing activities, supporting supplier management, and ensuring the timely and cost-effective procurement of raw materials, packaging materials, production supplies, laboratory supplies, and other goods and services required for pharmaceutical manufacturing operations.

The role works closely with Production, Quality Assurance/Quality Control, Warehouse, Regulatory, Finance, and suppliers to ensure materials are available when needed and procurement activities comply with company policies, quality requirements, and applicable pharmaceutical industry standards.

Key Responsibilities

• Analyze purchasing requirements and prepare procurement plans based on production schedules, inventory levels, forecasts, and material requirements.
• Monitor inventory levels and identify potential shortages, excess inventory, and procurement risks.
• Prepare and process Purchase Requests (PRs), Purchase Orders (POs), and other procurement documents.
• Monitor supplier delivery schedules and follow up on outstanding or delayed orders.
• Analyze supplier quotations, pricing, lead times, payment terms, and other commercial conditions.
• Assist in sourcing and evaluating qualified suppliers for raw materials, packaging materials, equipment, laboratory supplies, and other requirements.
• Maintain accurate procurement records, supplier information, pricing data, and purchasing reports.
• Prepare regular reports on purchasing costs, supplier performance, delivery status, savings, and procurement activities.
• Conduct spend analysis and identify opportunities for cost reduction and process improvement.
• Coordinate with Finance regarding invoices, payment status, and discrepancies between POs, receiving documents, and invoices.
• Work with Warehouse and Production teams to ensure timely availability of materials.
• Coordinate with QA/QC regarding supplier documentation and quality-related requirements for materials and vendors.
• Ensure procurement activities follow company procedures, approval processes, and applicable GMP and quality system requirements.
• Assist in supplier performance monitoring, evaluation, and documentation.
• Support audits by maintaining complete and traceable procurement documentation.
• Maintain confidentiality of supplier pricing, contracts, and company procurement information.
• Perform other procurement and supply chain duties as assigned.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Industrial Engineering, Logistics, Operations Management, or a related field.
• Experience in procurement, purchasing, supply chain, inventory, or materials management, preferably in pharmaceutical, medical device, food manufacturing, chemical, or other regulated manufacturing industries.
• Strong analytical and numerical skills.
• Proficient in Microsoft Excel and preferably experienced with ERP/procurement systems.
• Knowledge of purchasing processes, inventory management, supplier management, and procurement documentation.
• Good communication and negotiation skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to coordinate with multiple departments and suppliers.
• Knowledge of GMP, GDP, quality systems, or regulated procurement practices is an advantage.

Preferred Skills

• Procurement and spend analysis
• Supplier evaluation and monitoring
• Inventory and demand analysis
• Cost analysis and negotiation
• ERP systems
• Advanced Microsoft Excel
• Data reporting and dashboard preparation
• Documentation and records management
• Problem-solving and process improvement
• Understanding of pharmaceutical manufacturing requirements

Key Performance Indicators (KPIs)

• Purchase order processing accuracy and turnaround time
• On-time delivery of materials
• Procurement cost savings
• Supplier performance
• Inventory availability and stock-out prevention
• Purchase price variance
• Procurement documentation accuracy
• Compliance with procurement and quality procedures