Procurement Analyst II

Description Summary Objective

The purpose of this position is to perform necessary purchasing procedures in conformance with federal, state, and local regulations for the acquisition of supplies and services.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

Examples of Duties

Essential Functions The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Reviews and prioritizes requisitions and proposed specifications.
• Researches existing needs to match current market availability.
• Prepares bid requests and contributes to specification development.
• Schedules, receives, and analyzes bids.
• Recommends proposals regarding the awarding of bids.
• Leads evaluation committees and negotiations to establish contracts.
• Supports contract managers in monitoring vendor compliance with all terms and conditions of the contracts.
• Serves as a liaison for Metro departments and divisions.
• Recommends contracts for and monitors the disposal of surplus equipment, materials, and supplies.
• Facilitates the resolution of contractual issues among departments, contractors, and the public.
• Interviews and researches potential and new suppliers.
• Provides input for the maintenance of supplier and commodity files.
• Maintains current knowledge base of current developments in the procurement industry.
• Researches and reviews new marketplace products and services.
• Participates in planning and improving Procurement department operation.
• Performs work to determine the best source of products, goods, and services.
• Evaluates suppliers, goods, services, bids, and proposals.
• Participates in supplier outreach and development initiatives.
• Performs related work as assigned.

Minimum Requirements MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Business or Public Administration or related discipline.
• Two (2) years of experience in a procurement position; or experience in a position with duties closely related to the examples of work.

EQUIVALENCY

• An equivalent combination of education, training, and experience may be substituted.

Other Minimum Requirements

• None.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

Americans With Disabilities Act Compliance Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Essential Safety Functions It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Supplemental Information

Interviews for this position will be conducted in-person at the expense of the candidate. This position does not qualify for relocation cost reimbursement.

Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.

Full Time Regular

• Medical
• Dental
• Vision
• Group Term Life
• Supplemental Life
• Accidental Death & Dismemberment
• Sick Leave
• Vacation
• Holiday Pay
• Bereavement Leave
• Kentucky Public Pensions Authority
• 457 Deferred Comp
• Voluntary Lifestyle Benefits
• Tuition Assistance
• Qualified Adult Benefits
• Childcare Assistance
• Free TARC Use
• Paid Parental Leave

Part Time – 17.5 to 25 Hours Per Week

• Vacation (pro rata)
• Sick Leave (pro rata)
• Holiday Pay (pro rata)

Part Time – Less Than 17.5 Hours Per Week

• Ineligible For Benefits

Temporary Positions

• Ineligible For Benefits

Interns

• Ineligible For Benefits

01

Do you have a bachelor’s degree in Business or Public Administration or related discipline?

• Yes
• No

02

Do you have two (2) years of experience in a procurement position; or experience in a position with duties closely related to the examples of work?

• Yes
• No
• Required Question