Procurement and Admin - Assistant Manager

Procurement and Admin - Assistant Manager

Salary up to $4000

Location :Bedok

Working Days:

Monday – Thursday: 8:00AM- 6:00PM

Friday: 8:00AM – 5:00PM

The Procurement & Admin, Assistant Manager is responsible for overseeing the Company’s procurement and administrative operations, ensuring timely and cost-effective sourcing, reliable supplier performance, proper inventory coordination and smooth day-to-day administrative support.

The role works closely with Business Development, Production, R&D, Operations, Warehouse, Accounts, HR/Admin and other departments to ensure procurement activities support the Company’s operational requirements, business needs and compliance standards.

Responsibilities :

1. Procurement Management

• Oversee end-to-end procurement processes including sourcing, negotiation, purchasing, and supplier evaluation

• Develop and implement procurement strategies to achieve cost savings and supply reliability

• Source and evaluate suppliers based on pricing, quality, delivery performance, and compliance standards

• Negotiate contracts, pricing, and terms with vendors to secure best value for the company

• Monitor inventory levels and coordinate with Operations, Production, and Warehouse teams to ensure optimal stock levels

• Ensure timely procurement of raw materials, packaging, and operational supplies

• Maintain Approved Vendor List (AVL) with Food Safety and conduct periodic supplier performance reviews

2. Cost Control & Budgeting Management

• Identify opportunities for cost savings, process efficiency and procurement optimisation.

• Monitor purchasing costs and support departmental budget planning and expenditure control.

• Analyse supplier quotations, pricing trends and purchasing data to support cost-effective decision-making.

• Recommend alternative sourcing strategies where appropriate while maintaining required quality and supply standards.

3. Administrative Operations

• Oversee daily office, facilities and administrative operations.

• Manage office supplies, service contracts and Company assets.

• Maintain proper documentation and records.

• Supervise the Admin & Procurement team and ensure smooth workflow.

• Drive administrative efficiency and process improvements.

4. Vendor & Contract Management

• Manage relationships with key vendors, service providers, and contractors

• Ensure all contracts are properly documented, reviewed, and renewed on time

• Monitor vendor performance and resolve issues related to quality, delivery, or service

• Ensure compliance with company policies and regulatory requirements

5. Process Improvement & Compliance

• Develop and implement SOPs for procurement and administrative processes

• Ensure compliance with internal controls, audit requirements, and company policies

• Support ISO/FSSC documentation and audit requirements related to procurement and vendor management

• Identify and implement process improvements to enhance efficiency and reduce risks

6. Cross-Department Coordination

• Work closely with inter-departments of:

• Business Development: Support customer and new business needs.

• Production & R&D: for raw material requirements

• Operations & Warehouse: for stock planning and logistics

• Accounts: for invoice matching, payment cycles, and cost tracking

• HR/Admin: for office-related support and facilities

• Ensure procurement aligns with operational and business development needs

7. Documentation Management

• Maintain accurate procurement records, purchase orders and contracts

• Any other duties assigned.

8. Initial On-the-Job Training / Department Understudy

• Complete an initial one-month OJT / understudy with the Business Development Department to familiarise with the Company’s business, products, clients and operations.

• Apply this knowledge to support effective execution of the core procurement and administrative functions.

9. Team Supervision & General Responsibilities

• Supervise and guide the Admin & Procurement team to ensure effective task allocation and workflow.

• Support management in procurement, administration and process improvement initiatives.

• Maintain effective relationships with internal departments, suppliers and service providers.

• Perform other reasonable duties as assigned by Management.

Job Requirements

• Diploma/Degree in Procurement, Supply Chain, Business Administration or related field.

• Minimum 5 years’ relevant experience in procurement, purchasing and administration, preferably in food manufacturing/FMCG.

• Strong Data & Analytical Skills – Proficient in Microsoft Excel and analytical tools for procurement data analysis.

• Strong experience in supplier sourcing, negotiation, cost control and vendor management.

• Knowledge of food manufacturing procurement, inventory planning and supplier compliance.

• Familiarity with ISO/FSSC, food safety and audit requirements will be an advantage.

• Good team supervision, communication and negotiation skills.

• Proficient in MS Office and ERP/procurement systems.

• Good command of English, both written and spoken.

• Hands-on, organised, responsible and able to work independently in a fast-paced manufacturing environment.

Registration No: R1216462

Inter Island Manpower Pte Ltd (Co Reg: 200810144N / EA License: 08C3527)

Only shortlisted candidates will be notified.