Procurement and Admin Officer

About Xpress

Xpress is a fast-growing Philippines-based mobility and transport platform. As we continue to expand, we're building a strong Corporate Services team to support our people, offices, suppliers, and day-to-day operations.

About the Role

We're looking for a Procurement & Admin Officer who will support the smooth day-to-day operation of our office through procurement, general services, office administration, facilities coordination, and reception/front-desk support.

You'll manage purchasing requirements from Purchase Request to delivery, coordinate with suppliers and service providers, maintain office supplies and facilities, and serve as one of the first points of contact for visitors, calls, deliveries, and office inquiries.

This is a hands-on role suited for someone who is organized, service-oriented, professional, and comfortable managing both administrative and operational tasks.

Key Responsibilities:

Procurement & Vendor Management

• Manage end-to-end procurement, including Purchase Requests (PRs), supplier sourcing, canvassing, quotation comparison, Purchase Orders (POs), and delivery tracking
• Source and evaluate suppliers based on price, quality, service, and delivery requirements
• Maintain supplier accreditation records and an updated supplier database
• Identify alternative suppliers to minimize supply and service disruptions
• Negotiate pricing, payment terms, delivery schedules, and warranties within approved authority
• Maintain complete and organized procurement documents for audit and reference
• Validate vendor billings and endorse complete documents to Finance for payment processing
• Monitor supplier performance, contracts, and renewals
• Conduct market checks and price comparisons to identify cost-saving opportunities

General Services & Office Administration

• Manage office supplies, equipment, inventory, meeting rooms, and other general services requirements
• Coordinate courier, dispatch, document delivery, and office-runner requirements
• Coordinate facilities and maintenance concerns with building administration, contractors, and service providers
• Monitor requests from initiation through completion and follow up on pending concerns
• Coordinate housekeeping and other office support services
• Maintain accurate inventory and asset records for General Services
• Support office logistics and other administrative requirements as needed

Reception & Front Desk

• Serve as the first point of contact for office visitors, guests, and external partners
• Welcome and assist visitors in a professional and courteous manner
• Coordinate visitor registration and building access with building administration/security
• Answer, screen, and route incoming calls and inquiries
• Receive and properly route incoming documents, packages, and deliveries
• Coordinate meeting room arrangements and visitor requirements
• Assist employees and guests with basic office-related inquiries
• Maintain an organized, professional, and welcoming reception area

Reporting & Process Improvement

• Prepare regular procurement, vendor, inventory, and facilities reports
• Maintain trackers and ensure action items are followed through
• Keep procurement and administrative records complete and up to date
• Recommend improvements to procurement, reception, office administration, and general services processes
• Support other Corporate Services initiatives as needed

Qualifications

• Bachelor's degree in Business Administration, Management, Supply Chain, Procurement, or a related field
• At least 2 years of experience in procurement, purchasing, general services, office administration, reception, or a related role
• Experience in PR/PO processing, supplier sourcing, canvassing, and vendor coordination
• Experience in front-desk, receptionist, or customer-facing administrative work is an advantage
• Good negotiation and supplier management skills
• Professional and courteous when dealing with visitors, suppliers, employees, and service providers
• Highly organized and detail-oriented, with strong documentation and follow-through
• Good written and verbal communication skills in English and Filipino
• Proficient in Microsoft Office and/or Google Workspace, particularly Excel or Google Sheets
• Able to manage multiple priorities and work effectively in a fast-paced environment
• Willing to work on-site in Pasig City and coordinate with other office locations when required

Nice to Have

• Experience working in a startup, technology, mobility, or fast-growing company
• Experience in supplier accreditation and contract monitoring
• Experience in inventory and asset management
• Experience coordinating with building administration, contractors, and facilities/service providers
• Previous experience handling reception, front desk, or office concierge responsibilities

What We're Looking For

We're looking for someone who is hands-on, dependable, organized, and service-oriented—someone who can move comfortably between procurement work, office coordination, supplier follow-ups, and front-desk responsibilities while maintaining a professional experience for employees and visitors.

Pay: Php28,000.00 - Php30,000.00 per month

Benefits:

• Health insurance

Work Location: In person