Procurement & Administration Permit

About the role

We are looking for a detail-oriented, proactive, and well-organized professional to join our team as a Procurement & Administration Permit. The successful candidate will be responsible for managing procurement activities, coordinating with vendors and internal departments, and ensuring that all company and project-related permits, licenses, and administrative documents are processed and maintained in accordance with applicable regulations and project requirements.

Key responsibilities

• Manage end-to-end procurement activities, including sourcing, requesting quotations, comparing prices, negotiating with vendors, and issuing purchase orders
• Identify, evaluate, and maintain relationships with reliable suppliers, contractors, and service providers
• Prepare and process purchase requisitions (PR), purchase orders (PO), and other procurement-related documentation
• Ensure timely procurement and delivery of materials, equipment, tools, and services required for engineering and construction projects
• Monitor supplier performance, pricing, quality, and delivery schedules
• Coordinate with project managers, engineers, finance, and other departments to ensure procurement requirements are met
• Handle the preparation, submission, renewal, and monitoring of company and project-related permits, licenses, and legal documentation
• Coordinate with relevant government agencies, regulatory authorities, consultants, and other stakeholders regarding permit requirements
• Monitor permit validity periods and ensure timely renewals to prevent operational or project delays
• Maintain an organized filing system for permits, licenses, certificates, contracts, and other official documents

About you

• Bachelor's degree (S1) in Business Administration, Management, Engineering, Supply Chain Management, Law, or a related field
• Minimum 3–5 years of relevant working experience in procurement, permit administration, or general administration, preferably in an engineering, construction, EPC, or consulting company
• Good understanding of procurement processes, vendor sourcing, quotation evaluation, purchase orders, and supplier coordination
• Familiarity with business licensing, project permits, regulatory documentation, and permit renewal processes
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint
• Strong organizational, administrative, documentation, and follow-up skills
• Good communication, negotiation, coordination, and interpersonal skills
• Able to manage multiple tasks, meet deadlines, and work effectively under pressure
• High attention to detail, integrity, accountability, and a strong sense of responsibility
• Fluent in Bahasa Indonesia; proficiency in English is an advantage

Benefits

• The opportunity to contribute to engineering and construction consulting projects
• A collaborative and professional working environment
• Opportunities for professional development and career growth
• Competitive compensation and benefits, based on qualifications and experience