Procurement and Collection Associate

Procurement and Collection Associate

Job Description

We are looking for a highly organized and results-driven Procurement and Collection Associate to oversee the company's procurement activities and accounts receivable collection operations. The successful candidate will ensure timely sourcing of goods and services, maintain strong supplier relationships, monitor outstanding receivables, and lead a team to achieve operational and financial objectives.

Key Responsibilities

Procurement

• Supervise the end-to-end procurement process, from purchase requests to supplier payment coordination.
• Source, evaluate, and negotiate with suppliers to obtain the best quality, pricing, and delivery terms.
• Monitor inventory levels and ensure timely procurement of materials and services.
• Develop and maintain relationships with accredited vendors and service providers.
• Ensure compliance with company procurement policies and internal controls.
• Prepare purchase orders, procurement reports, and supplier performance evaluations.
• Resolve procurement issues related to quality, pricing, or delivery.

Collections

• Supervise the collections team and monitor daily collection activities.
• Ensure timely collection of outstanding customer accounts to maintain healthy cash flow.
• Review aging reports and implement collection strategies for overdue accounts.
• Coordinate with Finance, Sales, and customers to resolve billing and payment concerns.
• Handle escalated collection cases and negotiate payment arrangements when necessary.
• Prepare weekly and monthly collection performance reports.
• Ensure compliance with company policies and applicable financial regulations.

Leadership

• Lead, coach, and develop procurement and collection staff.
• Monitor team performance and ensure achievement of departmental KPIs.
• Identify opportunities to improve processes, reduce costs, and enhance operational efficiency.
• Perform other duties assigned by management.

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Qualifications

• Bachelor's degree in Business Administration, Accountancy, Finance, Supply Chain Management, or any related field.

• At least 3–5 years of relevant experience in Procurement, Purchasing, Credit & Collections, or Accounts Receivable.

• Strong negotiation, vendor management, and customer relationship skills.

• Knowledge of procurement processes, purchasing policies, and collection procedures.

• Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, or similar) is an advantage.

• Proficient in Microsoft Office applications, particularly Excel.

• Excellent analytical, problem-solving, and decision-making skills.

• Strong communication, interpersonal, and leadership abilities.

• Highly organized, detail-oriented, and able to work under pressure while meeting deadlines.

Preferred Skills

• Vendor accreditation and supplier performance management.
• Accounts receivable monitoring and aging analysis.
• Contract negotiation and cost management.
• Report preparation and KPI monitoring.
• Process improvement and compliance management.