Procurement and Commercial Coordinator - BMS

Job Profile:

Looking for the Project Procurement & Commercial Coordinator of the Building management division.

Essential Roles and Responsibilities:

• Prepare monthly revenue reports and monitor the revenue plan.
• Conduct coordination meetings with the sales team regarding current revenue and LOI projects.
• Prepare proforma invoices as per the revenue plan and coordinate with customers for cheque preparation.

Procurement

• Coordinate with departments to identify procurement requirements.
• Analyze material specifications, quantities, market trends, prices, and availability.
• Identify and evaluate suitable suppliers and vendors.
• Prepare and issue RFQs/RFPs and compare supplier quotations.
• Evaluate suppliers based on quality, cost, delivery, certifications, and reliability.
• Negotiate material prices, payment terms, and delivery schedules.
• Prepare and issue Purchase Orders (POs).
• Track order approvals and delivery schedules.
• Coordinate with suppliers to ensure timely material delivery.
• Monitor and control procurement costs and prepare procurement reports.

Material & Warehouse Coordination

• Coordinate material receiving and ensure materials meet required specifications.
• Coordinate quality checks and resolve material discrepancies.
• Work closely with the warehouse team for inventory tracking.
• Support demand planning to avoid overstocking or stock shortages.
• Verify supplier invoices against POs and goods received.

Invoice & Payment Coordination

• Prepare the monthly Invoice Tracker report.
• Coordinate invoice submission with the respective teams.
• Prepare and arrange invoice documents for submission.
• Follow up on invoice submissions and cheque collections.
• Update AR Aging reports and coordinate with the sales team regarding payment status.

Delivery & Site Coordination

• Coordinate delivery requests with the warehouse and customers.
• Arrange delivery documentation and follow up for MIR approvals.
• Coordinate with site personnel to ensure MIR documents are completed and approved.
• Ensure smooth and timely delivery of materials to project sites.

Subcontractor Coordination

• Negotiate installation prices and payment terms with subcontractors.
• Prepare and issue subcontractor Purchase Orders.
• Conduct daily follow-ups on site schedules and manpower activities.
• Coordinate with subcontractors to ensure smooth project execution.

Desired Candidate Profile

Skill and Experience: (+3 years’ experience)

• Procurement
• Material & Warehouse Coordination
• Invoice & Payment Coordination
• Delivery & Site Coordination
• Subcontractor Coordination