Procurement & Contract Executive

Job Responsibilities:

Responsible for pre/post contract negotiations, coordination, procurement support and contract administration from end to end according to the best interest of the company.

1. Prepare and review contracts, agreements, Letter of Award (LOA), addendums and other related documents.
2. Gather required information and supporting documents from relevant departments for contract and agreement preparation.
3. Review and understand the terms and conditions of customer and supplier agreements to ensure they are aligned with the Company's requirements and objectives.
4. Assist in negotiating contract terms, conditions, clauses and amendments with customers and suppliers.
5. Liaise with customers, suppliers and internal departments on contract-related queries and requirements.
6. Coordinate discussions or meetings with customers and suppliers when clarification or negotiation of agreement terms is required.
7. Work closely with the Legal team on contract reviews, queries, amendments and compliance matters.
8. Coordinate the contract signing process and obtain approval/signatures from authorised signatories in accordance with the Company's SOP.
9. Ensure all applicable agreements are properly stamped with LHDN for compliance and record-keeping purposes.
10. Arrange the delivery and collection of hardcopy contracts/agreements and ensure documents are successfully delivered to the relevant parties.
11. Maintain and update the Agreement Tracking Report and follow up on outstanding contracts and acknowledgement status.
12. Maintain proper records and filing of contracts, agreements and related supporting documents.
13. Perform other daily procurement and contract administration BAU activities as required.

Job Requirements:

1. Possess a Diploma or higher qualification in Business Studies, Business Administration, Management, Contract Law, or a related field.
2. Minimum 1 years of relevant experience in procurement, contract, supply chain management, or a related field.
3. Intermediate proficiency in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word.
4. Able to communicate in English & Bahasa Malaysia.
5. Strong in analytical and problem-solving skill.
6. Strong organizational, time management, and multitasking abilities.
7. Excellent communication and interpersonal skills.
8. Strong attention to detail with the ability to manage multiple priorities effectively.
9. A collaborative team player with the ability to work effectively with internal and external stakeholders.