Procurement and Contracts Coordinator

At the Otago Regional Council (ORC), our mission is protecting, connecting and enhancing Otago's environment, now and for the future - Mou, moku, mo tatou, For you, for me, for us. To be sure we can deliver on our responsibilities, we are evolving as an organisation, and we're not overstating when we say we have some really big targets to reach. We need the right people, in the right roles, to help us to get there.

We think Otago's a pretty special place. It covers a vast area - the third largest local government region in New Zealand. Those who call Otago home enjoy access to mountains, coastal lowlands, dramatic rivers, and wild beaches. Our environment here is part of who we are, and at ORC, we work each day to look after it.

The Opportunity

We are looking for a Procurement and Contracts Coordinator to join our Support Services team on a fixed term (12 months), full time (37.5 hours per week) basis, in our busy Dunedin office.

The purpose of this position is to effectively coordinate procurement, contract administration processes and support with daily operation and management of plant, fleet, property and buildings for the Fleet and Facilities Team. The role will be responsible for establishing new contracts and updating existing contracts for goods and/or supply of services for Council.

As a Procurement and Contracts Coordinator, you will be responsible for:

• Managing the purchase order and invoicing process on behalf of the team
• Proactively work to implement new and update existing contracts to attain best price with continuous deliverable improvement, price reductions and/or cost avoidance
• Manage and coordinate contractors within scope to ensure deadlines are met; risks are identified and escalated when necessary
• Liaising, coordinating and where required support building and fleet maintenance contractors

If you have administrative experience and enjoy working in a team environment, then this is the role for you.

About You

Our ideal candidate will have:

• A tertiary Qualification in business administration, procurement, Contract or Project Management, and/or substantial equivalent experience within local government
• A full driver's license
• Experience in purchase order systems
• Experience following administration procedures
• Proven Customer Service excellence and working in a team

A full job description can be found here – FF Role PD 2023 - Procurement and Contracts Coordinator.pdf

What we offer

We recognise and celebrate diversity within Team ORC and are committed to providing a work environment that supports inclusion and equal opportunities. We actively encourage applications from anyone who will live our values of MANA- We influence with respect and integrity, TIKA- We do the right thing and do things right and AROHA- We show that that we care.

To support our diverse and capable team, we're pleased to offer enhanced benefits such as:

• Flexible work opportunities
• Life Insurance
• 5 weeks annual leave
• Superannuation
• An annual wellbeing programme
• Competitive remuneration packages
• Development opportunities

How to Apply

If you meet the above criteria, we welcome your application, including your CV and cover letter outlining why you are the person for this role via the Apply button.

Please note. We don't always work to fixed closing dates and may start considering and interviewing candidates as their applications are received, so we encourage you to apply early.

At ORC, we value diversity, and the different strengths people bring. We can provide flexible recruitment options such as virtual interviews, online kōrero, or whānau-inclusive interviews. If you would like to have whānau support with you during your interview, just let us know—we welcome it!

Learn more about who we are — join our online whānau! Check out our website - Managing Otago's environment | Otago Regional Council to see what life at ORC is like.

All candidates require the right to work in New Zealand.

Applications close: Monday 7th September 2026

For further information, please contact [email protected]