Procurement and Contracts Manager

Reports to: VP of Facility Delivery and Operations

Turn a complex equipment pipeline into a credible delivery plan. You will work with manufacturers, engineering partners and project leaders to secure critical power and cooling equipment, negotiate sound commercial terms and resolve supply risks before they reach the field. Your work will directly influence when new AI capacity becomes available.

Why join this team

CoreFactory AI is building and operating the power, cooling and supporting infrastructure for high-density AI. Our current program includes two facility retrofit projects supporting NVIDIA GB300 NVL72 and Vera Rubin deployments. Close collaboration with technical decision makers, ownership of critical supplier relationships, and measurable impact on project execution.

What you will lead

· Maintain the owner/contractor/customer procurement boundary and a consolidated long-lead schedule covering both sites.

· Obtain engineering-approved specifications before commitments; compare bids on scope, delivery, installed cost, support and technical exclusions.

· Negotiate pricing, payment milestones, delivery obligations, warranty timing, FAT access, acceptance requirements and cancellation/change terms with authorized legal support.

· Verify manufacturing-slot commitments and production status; escalate unsupported delivery dates and manage authorized contingency sourcing.

· Coordinate equipment submittals, FAT, shipping, receiving inspection, storage protection and site installation readiness.

· Reconcile commitments, deposits, invoices, approved changes and forecast cash needs with Finance and site PMs.

· Track service availability, startup obligations, spare parts and warranty ownership for all major equipment.

· Manage approved commercial communications and claims records; protect confidentiality and document conflicts of interest.

What you bring

· seven or more years in capital equipment procurement or construction commercial management.

· Demonstrated long-lead electrical/mechanical sourcing, contract negotiation and vendor expediting experience.

· Ability to assess milestone payments, technical exclusions, warranties, logistics and total installed cost.

· Relevant degree or equivalent practical commercial/supply-chain experience.

Experience that stands out

Critical facility switchgear, transformers, UPS, generator and CDU procurement; OEM relationships; CPSM/CSCP or comparable credentials; complex supplier claims.

Your impact

· First 30 days: confirm purchasing boundaries and critical supplier commitments.

· By day 60: close commercial scope gaps and implement verifiable long-lead expediting and cash forecasts.

· By day 90: maintain accurate commitments and evidence-backed delivery status with contingency decisions escalated early.

Authority and collaboration

Lead sourcing and commercial recommendations. Commit funds or amend terms only within written authority. Engineering approves technical acceptability; the VP/CEO authorizes purchases as delegated; Finance independently validates payment controls. Procurement does not approve its own invoices for payment.

Compensation

Annual base salary: $110,000–$130,000, based on qualifications and experience. Annual performance bonus target: 5–10% of base salary, subject to plan terms and individual and company performance. Bonus payments are not guaranteed.

Working arrangements

This role requires substantive on-site presence at assigned Maryland facilities and travel between sites. Planned off-hours participation may be needed during commissioning or live-system interventions, with coordinated backup coverage.

Apply

Submit your resume and a brief example of a relevant project or operating responsibility, describing your own contribution and the result. Please do not include confidential materials from previous employers.

CoreFactory AI is an Equal Opportunity Employer. Reasonable accommodations are available for applicable essential duties and the hiring process.

Pay: $110,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person