Procurement & EXIM Manager

About us

PT Triefta Aroma Nusantara is a dynamic company operating within the manufacturing, transport and logistics sector, with a specialisation in purchasing, procurement and inventory management. We are committed to delivering excellence in supply chain operations and maintaining the highest standards of efficiency and compliance in our procurement and export-import functions. Our team is dedicated to supporting the growth and success of the organisation through strategic procurement initiatives and seamless international trade operations.

About the role

We are seeking a Procurement & EXIM Manager to join our team at our Surabaya, East Java location on a full-time basis. This is a strategic role that sits at the heart of our supply chain operations, encompassing both domestic procurement management and international export-import (EXIM) activities. You will be responsible for overseeing the complete procurement lifecycle whilst managing complex international trade operations, ensuring compliance with regulations, optimising costs, and maintaining strong supplier relationships. This position is integral to supporting the operational excellence and growth objectives of PT Triefta Aroma Nusantara.

Responsibilities

• Lead and manage the Procurement and EXIM Departments to support the company's operational needs.
• Develop procurement strategies, including sourcing, supplier selection, negotiation, contract management, and cost-saving programs.
• Manage the end-to-end purchasing process, including PR, PO, local purchasing, import purchasing, and delivery monitoring.
• Manage EXIM activities, including shipment, import/export documents, customs clearance, HS Code, Incoterms, and coordination with forwarders/PPJK.
• Monitor supplier performance in terms of price, quality, lead time, delivery, and service.
• Coordinate with Finance, PPIC, Warehouse, QA/QC, Sales, and other departments to ensure smooth procurement and EXIM processes.
• Control the Procurement & EXIM budget, including freight, duty, tax, and other related costs.
• Conduct cost and landed cost analysis and identify opportunities for cost efficiency.
• Monitor and report Procurement and EXIM KPIs and take corrective actions when needed.
• Ensure procurement and EXIM activities comply with company policies, SOPs, and applicable regulations.
• Lead, assign tasks, develop, and evaluate the Procurement and EXIM teams.
• Identify and manage supply, supplier, and logistics risks to ensure business continuity.

Requirements

• Bachelor's Degree (S1) in Management, Supply Chain, Industrial Engineering, Economics, International Business, or related field.
• Minimum 8 years of experience in Procurement/Purchasing and/or EXIM.
• Minimum 3 years of experience in a supervisory or managerial position.
• Strong knowledge of end-to-end procurement, sourcing, negotiation, vendor management, and purchasing processes.
• Good understanding of import/export processes and documentation, including PIB, PEB, Invoice, Packing List, B/L, AWB, COO, HS Code, and Incoterms.
• Familiar with customs clearance and coordination with forwarders/PPJK.
• Able to perform cost analysis, landed cost analysis, budgeting, and cost-saving initiatives.
• Familiar with ERP/procurement systems and proficient in Microsoft Excel.
• Good command of English, both written and spoken, for communication with overseas suppliers and partners.
• Strong leadership, negotiation, communication, analytical, and problem-solving skills.
• Able to work under pressure, manage multiple priorities, and make decisions effectively.
• Willing to stay at Gresik, East Java

What we offer

We provide a competitive compensation package commensurate with experience and qualifications. As part of our commitment to employee wellbeing and professional growth, we offer opportunities for career development, exposure to international business practices, and the chance to work within a collaborative and forward-thinking organisation. We value our employees and foster an environment that encourages continuous learning and professional advancement. We are committed to creating an inclusive workplace where all employees feel supported and valued.

Apply now

If you are a strategic procurement professional with strong EXIM expertise and are ready to make a significant impact on our supply chain operations, we would like to hear from you. Please submit your CV, cover letter and relevant certifications to be considered for this exciting opportunity.