Procurement & Inventory Assistant

Procurement & Inventory Assistant

Part-time, 20 h/week | Start: ASAP | Option to go full-time later

At Bella & Bona, we cook fresh food every day for workplaces across Germany. Our Munich kitchen is growing, and we need someone who keeps our stock accurate, our storage in order, and our suppliers accountable.

Working hours

• 20 hours per week: Monday 6 h, Wednesday 6 h, Friday 8 h
• Some flexibility needed for urgent business needs
• Option to move to full-time later

What you’ll do

Goods receiving & storage

• Receive deliveries and check quantity, quality, and temperature
• Store stock using FIFO, check expiry dates, and rotate stock in fridges, freezers, and the dry store
• Keep storage areas, cold rooms, and freezers clean and well organized
• Help prepare stock and storage for school catering and events

Stock control & ordering

• Count and record stock, then place orders
• Compare stock against the weekly bill of materials (BOM) to decide what to order
• Update stock levels in our order system
• Help count and report waste

Systems & admin

• Book delivery notes and invoices in our inventory system (Apicbase)
• Keep supplier and article data in Apicbase accurate

Supplier management

• Document wrong deliveries and returns with photos and notes
• Follow up with suppliers on claims, credit notes, and returns
• Manage crate and tray returns (e.g., IFCO, rollies)

What you bring

• A completed degree in supply chain or logistics, or in business management with at least one supply chain module
• A valid work permit for Germany. A post-study job-seeker permit with at least 6 months remaining is ideal, and other permits are welcome
• Based in Munich or the surrounding area
• Good English
• Confidence with Excel and numbers: you count quickly and accurately
• An eye for detail: when a number or delivery doesn’t match, you notice and report it straight away
• A calm head when juggling several tasks and priorities
• Physical fitness for regular lifting of crates up to about 20 kg and working in cold rooms
• Strong organizing skills and reliable, punctual attendance
• Clear communication with drivers, suppliers, the product team, the kitchen manager, and colleagues
• Willingness to help other teams when needed
• Ideas for improving how we work, and an interest in learning systems like Apicbase

Nice to have

• German at A1–A2 level
• Experience with stock counts, purchasing, or goods receiving (internships count)
• Basic knowledge of FIFO, HACCP, or food safety, or the motivation to learn it fast
• Driving licence

What we offer

• A hands-on role at a growing food-tech company
• Training on Apicbase and our inventory processes
• A clear path to full-time

Arbeitsort: Vor Ort