Procurement & Inventory Controller

Procurement & Inventory Controller

Company: Star Gallery Mart
Location: Sharjah, UAE
Industry: Electronics Retail & E-Commerce
Job Type: Full-Time
Experience Required: 2–3 Years

About Star Gallery Mart

Star Gallery Mart is a growing electronics retail and e-commerce company in the UAE, offering mobile phones, accessories, laptops, gaming products, home appliances, and other consumer electronics through multiple retail branches, our website, and mobile application.

Website: https://stargallery.ae
Company Profile: https://stargallery.ae/en/contact-us

Job Overview

We are looking for a highly organized, detail-oriented, and responsible Procurement & Inventory Controller to manage warehouse stock, coordinate inventory distribution across our retail branches, and support purchasing and supplier management activities.

The ideal candidate should have strong inventory control skills, experience in warehouse operations, excellent Excel knowledge, and the ability to coordinate effectively with suppliers, branch managers, and the Procurement Manager.

The position requires someone who can maintain accurate inventory records, prevent stock shortages and discrepancies, compare supplier quotations, and ensure products are purchased and distributed efficiently.

Key Responsibilities1. Inventory & Warehouse Management

• Monitor and maintain accurate inventory records for warehouse and branch stock.
• Verify all incoming and outgoing stock against invoices, purchase orders, and delivery documents.
• Conduct daily stock checks, periodic physical stock counts, and inventory reconciliation.
• Identify and report stock shortages, excess quantities, damaged products, and discrepancies.
• Ensure products are properly stored, labeled, organized, and easily accessible.
• Maintain accurate stock records in the company's inventory/ERP system.
• Monitor slow-moving, fast-moving, and out-of-stock products.
• Coordinate with the warehouse team to ensure proper stock handling and movement.

2. Branch Stock Distribution & Coordination

• Communicate regularly with branch managers to identify stock requirements.
• Monitor stock availability across branches and arrange transfers when necessary.
• Prepare stock transfer requests, delivery documents, and dispatch records.
• Ensure the correct products, models, quantities, and specifications are dispatched.
• Follow up with branches to confirm stock receipt and update inventory records.
• Investigate and resolve discrepancies between dispatched and received quantities.
• Coordinate stock replenishment to minimize shortages and lost sales opportunities.

3. Procurement & Supplier Coordination

• Assist the Procurement Manager in sourcing products and obtaining quotations from multiple suppliers.
• Prepare detailed supplier price comparison sheets using Microsoft Excel.
• Compare suppliers based on pricing, product availability, payment terms, delivery timelines, and warranty conditions.
• Assist in negotiating competitive prices and purchasing conditions where authorized.
• Prepare purchase orders and coordinate purchases after management approval.
• Follow up with suppliers regarding pending orders, delivery schedules, and product availability.
• Verify received products against approved purchase orders and supplier invoices.
• Maintain updated supplier records, quotations, and purchasing documentation.
• Identify opportunities to reduce purchasing costs and improve stock availability.

4. Inventory Reporting & Stock Reconciliation

• Prepare daily, weekly, and monthly inventory reports.
• Provide separate stock reports for the warehouse, each retail branch, and online inventory.
• Report physical stock quantities against system quantities and highlight discrepancies.
• Maintain records of damaged, defective, returned, reserved, and missing stock.
• Monitor pending branch transfers and ensure timely reconciliation.
• Track product serial numbers and IMEI numbers for applicable electronics.
• Prepare stock shortage reports and recommend replenishment quantities.
• Submit accurate reports to the Procurement Manager and Management.

5. Documentation & Operational Coordination

• Maintain organized records of purchase orders, supplier quotations, invoices, stock transfers, and delivery notes.
• Coordinate with the accounting department regarding purchasing documents and inventory discrepancies.
• Work closely with the Procurement Manager, warehouse staff, and branch managers.
• Ensure all inventory movements are properly documented and approved.
• Follow company procedures for purchasing, inventory control, and warehouse operations.

Job Requirements

• Minimum 2–3 years of relevant experience in procurement, inventory control, warehouse operations, or stock management.
• Experience in electronics, mobile phones, accessories, or consumer electronics trading is strongly preferred.
• Previous experience managing stock across multiple retail branches is an advantage.
• Strong proficiency in Microsoft Excel, including formulas, VLOOKUP/XLOOKUP, Pivot Tables, and reporting.
• Experience using inventory management software, ERP systems, or stock control applications.
• Good understanding of purchasing procedures, supplier quotations, purchase orders, and inventory reconciliation.
• Ability to identify stock discrepancies and maintain accurate inventory records.
• Strong communication, coordination, and problem-solving skills.
• Excellent attention to detail, organization, and time management.
• Ability to work independently and coordinate with multiple departments.
• Good English communication skills.
• UAE work experience is preferred.

Preferred Skills

• Knowledge of mobile phone models, electronics, and product specifications.
• Experience in supplier price negotiations and cost comparisons.
• Familiarity with barcode systems, IMEI tracking, and stock reconciliation.
• Experience preparing stock aging reports and inventory movement analysis.
• Ability to handle multiple purchasing requests and branch requirements simultaneously.

Reporting Structure

Reports To: Procurement Manager / Management

Works Closely With: Warehouse Team, Branch Managers, Accounting Department, and Suppliers.

How to Apply

Interested candidates should submit their updated CV highlighting their experience in inventory control, procurement, warehouse operations, and Microsoft Excel.

Candidates with electronics retail, mobile phone trading, and multi-branch inventory experience will be given preference.

Pay: From AED2,500.00 per month

Work Location: In person