Procurement & Inventory Executive

Procurement

• Assist with daily procurement and purchasing activities.
• Process procurement lists and purchase the correct products, quantities, and batches/lots as instructed.
• Maintain accurate records of all purchases and procurement activity.
• Track open procurement lots and ensure orders are completed correctly.
• Check previous purchases before placing orders to prevent duplicate procurement.
• Identify discrepancies such as incorrect products, quantities, duplicated lots, missed purchases, or pricing differences.
• Reconcile procurement records against purchase orders, supplier orders, and received inventory.
• Track order status and follow up on pending, cancelled, delayed, or partially fulfilled orders.
• Escalate procurement errors or unusual issues immediately.
• Assist management with procurement reports and daily operational updates.

Inventory & Inbound Operations

• Coordinate and record incoming inventory.
• Check incoming goods against procurement records and expected quantities.
• Ensure inventory is correctly received, counted, labelled, and entered into the relevant systems.
• Identify shortages, excess quantities, damaged inventory, or incorrect products.
• Maintain accurate inbound records and inventory reconciliation.

Dispatch & Warehouse Coordination

• Assist with preparing inventory for dispatch.
• Ensure the correct products and quantities are dispatched against the relevant orders or requirements.
• Coordinate with warehouse, logistics, courier, and operations teams where required.
• Maintain accurate dispatch records.
• Help investigate inventory or dispatch discrepancies.
• Ensure pending inbound and outbound inventory is followed through until completion.

Desired Candidate Profile

The successful candidate must be very strong and fast with computers.

You should be comfortable with:

• Microsoft Excel
• VLOOKUP/XLOOKUP
• Pivot Tables
• Filters and sorting
• Conditional formatting
• Basic formulas such as SUMIF/SUMIFS and COUNTIF/COUNTIFS
• Comparing large Excel files and identifying discrepancies
• Working with large amounts of data
• Copying, cleaning, and organizing data efficiently
• Using multiple browser tabs, websites, spreadsheets, and internal systems simultaneously
• Previous experience in procurement, purchasing, inventory, warehouse operations, e-commerce, or a similar operational role.
• Strong Microsoft Excel skills.
• Excellent attention to detail.
• Able to work quickly without sacrificing accuracy.
• Comfortable handling repetitive and high-volume operational work.
• Strong numerical and analytical ability.
• Able to identify mistakes and discrepancies independently.
• Highly organized and able to track multiple pending tasks simultaneously.
• Good written and spoken English.
• Comfortable working in a fast-paced environment.
• Takes ownership of tasks and follows them through to completion.