Procurement & Inventory Specialist

ROLES AND RESPONSIBILITIES:

1.Purchasing & Procurement

• Oversee end-to-end purchasing processes: from Purchase Request Order (PRO) to Purchase Order (PO) issuance, delivery tracking, invoice closure, and e-documentation.
• Liaise with suppliers and vendors to ensure timely delivery and maintain good relationships.
• Assist in resolving issues related to delivery, quality, or service.
• Monitor outstanding PROs and invoices, ensuring timely payment release and system updates.

2. Inventory Management

• Manage and monitor inventory levels to prevent stock shortages or overstock.
• Coordinate monthly stock takes, ensure cut-off adherence, and reconcile with accounting.
• Monitor slow-moving items and flag potential risks.
• Coordinate with relevant department on required items and orders, overseeing data abstraction, picking and packing, and efficient distribution processes.
• Ensure daily stock updates in the system.

3. Supplier Management

• Maintain effective communication with suppliers and provide timely feedback to the direct superior for any issues.
• Monitor market trends and analyze supplier performance.
• Conduct regular supplier audits and assessments.
• Collaborate with sourcing team on materials costs improvement and suppliers’ evaluation.

4. Documentation

• Manage procurement records and documentation for transparency and compliance.
• Responsible for daily reporting and control of procurement related KPIs, including taking improvement measures to achieve annual KPI targets.

5. Others

• Any other ad-hoc tasks assigned by the management.

JOB REQUIREMENTS:

• Candidate preferred possess with a Diploma and Bachelor’s Degree in Supply Chain management, operations and any other related field.

• Minimum 1-2 years and above of working experience in Supply Chain / Procurement / Inventory and others.

• Highly adaptable, patient, organized, disciplined and is able to follow-up on tasks, good in time management and able to work under pressure in fast-paced environment.

• Good in written and communication in English, Malay & Mandarin to effectively communicate with our diverse client base and stakeholders.

• Able to work Independently, Creative & Innovative, Good Communication skills, Resourceful and Passionate.