Procurement & Logistics Coordinator

Key Responsibilities

Procurement & Supplier Management

1. Coordinate with suppliers to ensure timely completion of Purchase Orders (POs).
2. Follow up on manufacturing progress, resolve supplier-related issues, and expedite deliveries when required.
3. Source and identify qualified suppliers for various commodities, components, materials, and services.
4. Develop and maintain strong supplier relationships to ensure quality, cost, and delivery performance.
5. Generate Requests for Quotations (RFQs) and obtain competitive quotations from suppliers.
6. Prepare detailed cost comparison analyses and recommend sourcing decisions based on commercial and technical evaluations.
7. Maintain procurement records, supplier databases, contracts, and purchasing documentation.
8. Prepare reports and dashboards for internal procurement reviews and management reporting.

Logistics & Shipment Coordination – Key Focus Area

1. Coordinate domestic and international shipments to ensure timely material deliveries.
2. Track shipment movement and provide regular shipment status and visibility updates to internal stakeholders and global teams.
3. Coordinate closely with freight forwarders, logistics providers, customs agents, carriers, suppliers, and internal teams.
4. Ensure all required shipping and logistics documentation is available and accurate.
5. Support customs clearance and import/export compliance activities.
6. Monitor shipment schedules and proactively follow up to avoid delays.
7. Troubleshoot shipment delays and coordinate with freight forwarders, customs brokers, suppliers, and carriers to resolve issues.
8. Coordinate with suppliers and logistics partners for pickup, dispatch, transit, and delivery timelines.
9. Support freight planning across ocean, air, parcel, and LTL transportation modes.
10. Evaluate ocean freight rate opportunities, consolidation strategies, and logistics cost-saving initiatives where practical.
11. Identify opportunities to improve shipment efficiency, reduce logistics costs, and optimize freight movement.
12. Maintain accurate shipment records and documentation for internal reporting and audit purposes.

Inventory & Material Coordination

1. Monitor material availability and work closely with production teams to prevent shortages.
2. Support inventory planning and replenishment activities to maintain optimal stock levels.
3. Coordinate with suppliers to ensure materials are available as per production requirements.
4. Track pending materials and proactively follow up on expected delivery dates.

Accounts & Internal Coordination

1. Coordinate with internal accounts teams to ensure timely processing of POs, invoices, and payments.
2. Coordinate with production, engineering, sourcing, accounts, and global supply chain teams.
3. Provide regular updates on procurement, supplier, inventory, and logistics status.

Required Qualifications & Experience

1. Bachelor’s degree in Mechanical, Electrical, Electronics & Telecommunication, Industrial, or Production Engineering.
2. Minimum 2–3 years of experience in procurement and logistics coordination with independent supplier management responsibilities.
3. Experience in manufacturing, industrial, or engineering procurement and logistics is highly desirable.
4. Experience coordinating domestic and international shipments will be preferred.

Required Skills

1. Working knowledge of commodity categories such as Castings, Machining, Fabrication, Wire Harnesses & Cable Assembly, and PCBA.
2. Strong proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, and data analysis.
3. Proficiency in Word, PowerPoint, and Outlook.
4. Strong English reading, writing, and speaking skills for communication with international stakeholders.
5. Ability to read BOMs, engineering drawings, and technical specifications.
6. Familiarity with supplier development, cost analysis, and inventory planning.
7. Understanding of basic import/export procedures and international sourcing.
8. Understanding of freight forwarding, shipment tracking, customs documentation, and logistics coordination.
9. Knowledge of ocean, air, parcel, and LTL transportation modes and related cost drivers.
10. Proficiency in ERP systems and procurement processes.

Desired Competencies

1. Strong negotiation and supplier management skills.
2. Excellent communication and coordination skills.
3. Strong organizational, planning, and follow-up abilities.
4. Ability to manage multiple suppliers and shipments simultaneously.
5. Analytical and problem-solving mindset.
6. High attention to detail and documentation accuracy.
7. Ability to work independently and within cross-functional teams.
8. Ability to coordinate with international stakeholders across different time zones.
9. Ability to proactively identify and resolve shipment and supplier issues.
10. Ability to identify freight optimization and consolidation opportunities.
11. Willingness to adapt in a dynamic, fast-paced environment.

Work Requirements

1. Ability to travel domestically to suppliers and manufacturing sites if required (rare case).
2. Ability to communicate effectively in office, manufacturing, and warehouse environments.
3. Strong verbal and written communication for documentation and reporting.
4. Ability to coordinate global logistics activities across multiple countries and suppliers.