Procurement & Logistics Lead

Job Summary

The Procurement & Logistics Lead is responsible for overseeing the Company's procurement activities, supplier sourcing and management, purchasing operations, logistics coordination, inventory control and the timely delivery of materials, equipment and services required for the Company's operations and projects.

This role ensures that procurement and logistics activities are conducted cost effectively, transparently and in accordance with approved budgets, internal procurement procedures, project specifications, quality requirements and applicable regulatory standards.

The Procurement & Logistics Lead, you will work closely with Projects & Engineering, Finance, Business Development, Administration and other relevant departments to ensure the timely availability of materials and services required for efficient project execution and business operations.

Core Responsibilities

1. Procurement Planning and Execution

▪ Develop and implement procurement plans in line with project schedules, operational requirements and approved budgets.

▪ Coordinate the sourcing and purchasing of materials, equipment, spare parts, tools, consumables and services.

▪ Obtain and evaluate supplier quotations, conduct price comparisons and prepare procurement recommendations for approval.

▪ Ensure purchase requisitions and procurement requests are properly reviewed, documented and approved before orders are placed.

▪ Prepare, issue and monitor purchase orders in accordance with approved procurement procedures.

▪ Ensure procured materials and services meet approved technical specifications, quality standards and delivery requirements.

▪ Monitor procurement turnaround times and follow up on outstanding requests to prevent delays to project execution and business operations.

2. Supplier and Vendor Management

▪ Identify, evaluate, prequalify and maintain an updated database of approved suppliers, vendors and service providers.

▪ Negotiate competitive prices, payment terms, delivery schedules, warranties and other commercial conditions.

▪ Assess and monitor supplier performance based on quality, cost, reliability, documentation and delivery timelines.

▪ Build and maintain effective supplier relationships to support business continuity and timely project delivery.

▪ Resolve supplier disputes, delivery delays, quality issues and nonconformities in collaboration with relevant departments.

▪ Maintain accurate supplier records, contracts, quotations, prequalification documents and performance evaluation reports.

3. Logistics and Delivery Coordination

▪ Coordinate the transportation, movement, delivery and distribution of materials and equipment to project sites, offices and other designated locations.

▪ Plan and monitor local and interstate deliveries, haulage, freight forwarding and other logistics activities as required.

▪ Ensure delivery schedules align with project timelines, operational priorities and mobilisation requirements.

▪ Coordinate with suppliers, transporters, clearing agents, warehouse personnel and project teams to resolve logistics challenges.

▪ Monitor shipment status and proactively address delays, damaged goods, shortages and delivery discrepancies.

▪ Ensure that delivery notes, goods received notes, waybills, shipment records and other logistics documentation are properly maintained.

▪ Monitor logistics costs and identify opportunities to improve delivery efficiency and reduce unnecessary expenditure.

4. Cost Control and Budget Management

▪ Ensure procurement and logistics activities remain within approved budgets and financial limits.

▪ Conduct cost analysis and identify opportunities for savings through competitive sourcing, supplier negotiations and improved procurement planning without compromising quality or project requirements.

▪ Track procurement commitments, purchase orders, supplier invoices and logistics expenditure.

▪ Identify cost variances and escalate significant deviations for management review and approval.

▪ Maintain records of negotiated savings, cost comparisons, procurement expenditure and budget utilisation.

▪ Work closely with Finance to support budget planning, invoice verification, payment processing and supplier account reconciliation.

▪ Ensure procurement commitments are properly documented and that expenditure is incurred only in accordance with approved procedures.

5. Reporting and Process Improvement

▪ Prepare periodic procurement and logistics reports covering purchase orders, supplier performance, delivery status, costs, inventory levels and outstanding requirements.

▪ Maintain an updated database of suppliers, purchase orders, procurement requests, deliveries and procurement expenditure.

▪ Track procurement and logistics performance indicators and report exceptions, risks and corrective actions to management.

▪ Identify opportunities to improve sourcing strategies, purchasing turnaround times, inventory management and logistics efficiency.

▪ Develop and implement practical procedures, reporting templates and tracking tools to strengthen procurement visibility, accountability and operational performance.

▪ Maintain accurate records of procurement activities to support management decisions, budget monitoring and audit readiness.

▪ Recommend process improvements that reduce procurement delays, control costs and improve the availability of materials and services.

Qualifications and Requirements

Bachelor's degree in Procurement and Supply Chain Management, Logistics, Business Administration, Engineering or a related discipline.

Minimum of five (5) years' relevant experience in procurement, supply chain management, logistics or purchasing operations, preferably within the Oil & Gas, Engineering, Procurement, Construction (EPC), construction or related technical industry.

Demonstrable experience in supplier sourcing, commercial negotiations, purchase order management, logistics coordination and inventory control.

Experience managing procurement requirements for projects, technical materials, equipment and engineering services.

Professional certification in procurement or supply chain management, such as CIPS or an equivalent qualification, is an advantage.

▪ Knowledge of Nigerian procurement practices, supplier documentation and applicable regulatory requirements is desirable.

Work Location: In person