Procurement and Logistics Officer

Job Purpose

To coordinate end-to-end logistics operations, with a primary focus on international ocean freight, customs clearance, import documentation and shipment coordination. The role will ensure timely and cost-effective movement of vehicles, spare parts and related products while maintaining compliance with customs and international shipping regulations.

Key Responsibilities

1. Manage end-to-end import logistics operations, including ocean freight, shipping schedules, customs clearance and delivery coordination.
2. Coordinate with international suppliers, shipping lines, freight forwarders, customs brokers and transport providers.
3. Ensure accurate preparation and processing of shipping documentation, including Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin and customs declarations.
4. Manage customs clearance procedures, import regulations, duty requirements and port-related formalities.
5. Monitor shipments, resolve clearance delays and ensure timely delivery to warehouses, dealerships and business locations.
6. Negotiate and coordinate freight rates, shipping charges and logistics service agreements to optimise costs.
7. Maintain shipment tracking reports, logistics cost records and operational KPIs.
8. Work closely with Sales, Procurement, Finance and Warehouse teams to support business requirements and growing shipment volumes.
9. Ensure compliance with import regulations and internal logistics procedures.

Qualifications & Experience

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration or a related discipline.
• Minimum 7–10 years of relevant logistics experience.
• Strong practical experience in ocean freight, customs clearance, shipping documentation and import operations.
• Preferably experienced in the automotive industry, particularly vehicle imports, spare parts or commercial vehicle distribution.
• Sound knowledge of ports, customs procedures, shipping regulations and freight forwarding operations.
• Experience coordinating with international OEMs, suppliers and logistics service providers is an advantage.
• Good negotiation, problem-solving, coordination and reporting skills.
• Proficiency in ERP/SAP systems and MS Excel is preferred.

Key Competencies

• International Shipping & Ocean Freight Management
• Customs Clearance & Compliance
• Import Documentation & Shipment Coordination
• Freight Cost Optimisation
• Logistics Vendor Management
• Stakeholder Coordination & Problem Solving