Procurement and Materials Planning Lead

Materials Planning

• Translate demand forecasts and production requirements into material requirements plans.
• Maintain planning parameters such as lead times, safety stock levels, and reorder points.
• Monitor material requirements and proactively identify potential shortages or supply gaps.
• Coordinate closely with Production to ensure material requirements are aligned with production schedules.

Procurement Execution

• Execute purchase requisitions and purchase orders based on approved material plans.
• Manage procurement cycles from order placement through supplier confirmation and follow-through.
• Ensure timely ordering of raw materials and indirect supplies to support operational requirements.
• Maintain accuracy, completeness, and compliance of procurement documentation and transactions.

Supplier Coordination & Performance Follow-Up

• Manage day-to-day communication with suppliers regarding orders, deliveries, and scheduling.
• Follow up on purchase orders to ensure supplier commitment adherence.
• Monitor supplier delivery performance and escalate risks, delays, and issues when necessary.
• Maintain structured supplier performance tracking inputs for review by management.

Alternative Supplier Pipeline Development & Management

• Develop and maintain a qualified alternative supplier base for critical and high-risk materials.
• Identify and evaluate potential alternative suppliers to reduce supply concentration risk.
• Support supplier onboarding processes including initial qualification, documentation, and coordination with internal stakeholders.
• Maintain updated visibility of approved and secondary supplier options per material category.
• Collaborate with Supply Chain Operations (Helen) on supply risk signals requiring alternative sourcing activation.

Supply Availability & Continuity Management

• Ensure continuous availability of materials required for production operations.
• Identify supply risks related to lead times, supplier capacity, and material constraints.
• Implement mitigation actions through supplier coordination and alternative sourcing options.
• Escalate critical supply risks that may impact production continuity.

Cost & Procurement Support

• Support cost efficiency through supplier comparison, sourcing options, and procurement optimization.
• Monitor material price trends and supply market conditions.
• Ensure procurement decisions align with approved budgets and cost targets.

Procurement Data & Reporting

• Maintain accurate procurement records, supplier data, and delivery performance inputs.
• Provide regular procurement performance updates to management.
• Support supply chain reporting through accurate material availability and supplier data inputs.

Cross-Functional Coordination

• Coordinate with Production on material requirements and production schedules.
• Provide material availability updates and constraints to Supply Chain Operations (Helen).
• Align procurement timing with operational execution requirements.
• Support Finance with procurement cost tracking and budget alignment.

Other tasks and responsibilities

• Depletion Plan coordination and implementation
• Performs tasks that may be assigned by management

Job Qualifications

• Bachelor’s degree in Supply Chain, Industrial Engineering, Business, or related field
• 3-5 years experience in materials planning and procurement in manufacturing or trading environments
• Proven exposure to supplier management and multi-source supply chains
• Strong ERP systems knowledge (Odoo or equivalent preferred).