Procurement & Operations Coordinator – AV Integration Company

Location: Ras Al Khor, Dubai, UAE
Employment Type: Full-Time
Availability: Immediate Joiner
Visa Status: Spouse Visa
Experience: Minimum 2 years of UAE experience

Job Summary

We are looking for a Procurement & Operations Coordinator to support our AV integration company’s day-to-day operations, procurement activities, vendor coordination, project requirements, documentation, and administrative functions. The ideal candidate should have strong coordination and follow-up skills, good communication abilities, and hands-on experience in procurement and operations within the UAE.

Key Responsibilities

• Coordinate daily operational activities and ensure the smooth execution of assigned tasks.
• Manage procurement activities, including supplier sourcing, quotation requests, price comparisons, purchase orders, and vendor follow-ups.
• Coordinate with suppliers and vendors regarding pricing, product availability, lead times, deliveries, payment terms, and required documentation.
• Prepare and maintain quotations, purchase orders, invoices, delivery notes, and other procurement records.
• Follow up on material orders and ensure timely delivery according to project and site requirements.
• Maintain procurement trackers, vendor databases, purchase records, and documentation.
• Coordinate with project, technical, warehouse, and site teams regarding material and operational requirements.
• Support project and site teams with material sourcing, documentation, logistics, and delivery coordination.
• Follow up with vendors regarding pending quotations, deliveries, invoices, documents, and payments.
• Assist management with procurement reports, operational updates, purchase status reports, and administrative coordination.
• Maintain organized filing systems for procurement, project, vendor, and operational documents.
• Monitor deadlines and manage multiple procurement and operational tasks efficiently.
• Support the coordination of AV equipment, accessories, tools, and other project-related materials as required.

Requirements

• Female candidate preferred.
• Minimum 2 years of UAE experience in procurement, operations coordination, administration, or a similar role.
• Experience in an AV, ELV, systems integration, construction, engineering, or technical contracting company is an advantage.
• Immediate availability to join.
• Spouse visa holder preferred/required.
• Good knowledge of UAE suppliers, purchasing procedures, and procurement practices.
• Strong vendor coordination, negotiation, and follow-up skills.
• Good written and verbal communication skills in English.
• Proficiency in MS Office, particularly Excel and Word.
• Strong organizational skills and attention to detail.
• Ability to work independently and coordinate effectively with internal teams, suppliers, and project personnel.
• UAE driving license is an advantage.

Pay: From AED3,000.00 per month

Application Question(s):

• Are you currently on a spouse visa?

Experience:

• UAE: 1 year (Required)

Work Location: In person