Procurement & Purchasing Executive / Manager

Job Summary

Lead procurement, purchasing and supply chain activities across the Group, covering trade and non-trade goods and services. Establish consistent purchasing controls, coordinate requirements across companies and secure reliable supply at competitive costs to support sales, engineering, workshop and business operations.

Key Responsibilities

• Develop and implement Group procurement plans, policies and procedures to support each company’s operational requirements and approved budgets.
• Oversee the sourcing and purchasing of trade items, including commercial vehicles, heavy equipment, spare parts, accessories and materials for resale, servicing, repairs and engineering projects.
• Manage non-trade purchases, including tools, workshop consumables, safety supplies, office and IT equipment, maintenance services and other business requirements.
• Work with department heads and relevant personnel across the Group to establish specifications, quantities, purchase priorities and delivery schedules.
• Consolidate common requirements across Group companies to negotiate better pricing, payment terms, warranty coverage and service support.
• Identify, evaluate and manage local and overseas suppliers based on quality, technical suitability, cost, delivery reliability and after-sales support. Develop alternative sources for critical items.
• Lead supplier negotiations and review quotation comparisons, supplier recommendations and supply agreements. Obtain Management approval in accordance with authorisation limits.
• Oversee purchase requisitions and purchase orders, ensuring purchases are correctly allocated to the relevant company, department or project, with complete supporting documents and approvals.
• Manage order fulfilment and supply chain coordination, including supplier follow-up, shipping, freight forwarding, customs clearance and delivery arrangements, where applicable.
• Coordinate with Warehouse, Workshop, Sales and other departments on stock planning and replenishment to minimise shortages, excess inventory and obsolete stock.
• Monitor outstanding orders and resolve supply disruptions, urgent requirements and delivery delays to minimise operational downtime.
• Oversee the resolution of delivery discrepancies, defective goods, supplier returns and warranty claims. Ensure replacements, refunds, compensation or credit notes are followed through to closure.
• Work with Finance to verify purchase and payment documentation, resolve invoice discrepancies and coordinate supplier deposits, payments and credit arrangements under the correct company.
• Maintain accurate supplier and product master data, pricing, contracts and procurement records across the Group’s systems.
• Monitor Group procurement spending, cost savings, supplier performance and outstanding commitments. Provide Management with regular reports and recommendations.
• Lead and develop the procurement and purchasing team, assign responsibilities and establish clear performance targets and accountability.
• Ensure compliance with Company policies, contractual requirements and applicable purchasing and import requirements. Maintain ethical supplier relationships and declare conflicts of interest.
• Improve procurement workflows, systems and coordination across Group companies to strengthen efficiency, visibility and purchasing controls.
• Perform other related duties assigned by Group Management.

Decision-Making Authority

• Manage daily procurement activities and allocate team responsibilities within approved policies and budgets.
• Negotiate supplier terms and approve purchases within delegated financial limits.
• Submit purchases exceeding approval limits, unbudgeted expenditure and major contractual commitments to the authorised Management representative.
• Obtain technical confirmation from the requesting department before approving product substitutions or changes to specifications.

Job Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Engineering or a related discipline.
• Relevant procurement and supply chain experience, including experience managing purchasing across multiple companies or business units.
• Industry experience in automotive, commercial vehicles, heavy equipment or engineering is preferred.
• Strong knowledge of trade and non-trade procurement, supplier management, inventory planning and international shipping.
• Proven ability to negotiate commercial terms, control costs and manage supply risks.
• Experience leading a team and coordinating with operational, technical and Finance departments.
• Proficient in Microsoft Excel and purchasing or ERP systems.
• Strong analytical, planning and communication skills, with sound commercial judgement and professional integrity.