Procurement & Sourcing Assistant (Post Award)

PROCUREMENT & SOURCING ASSISTANT (Post Award)

Job Summary

We are looking for a Procurement & Sourcing Assistant to support purchasing activities for awarded projects. This role will assist in supplier coordination, quotation sourcing, Purchase Order preparation, order tracking, and procurement documentation to ensure project requirements are fulfilled within the required timeline and budget.

Key Responsibilities

• Assist in procurement and purchasing activities for awarded projects.
• Source quotations from suppliers based on approved project requirements.
• Follow up with suppliers on pricing, stock availability, payment terms, and delivery schedule.
• Assist in quotation comparison and supplier evaluation.
• Prepare Purchase Orders (PO) and maintain supporting purchasing documents.
• Track order status and follow up on delivery progress.
• Coordinate with internal departments on purchasing and delivery requirements.
• Assist in checking that products received meet the required specifications and quantity.
• Source alternative suppliers when required.
• Maintain proper procurement records and supplier documentation.
• Provide purchasing status updates to the relevant team.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Procurement, Supply Chain, Logistics, Purchasing, or related field.
• Fresh graduates are encouraged to apply.
• Experience in purchasing, sourcing, procurement, or supplier coordination is an advantage.
• Good communication and follow-up skills.
• Basic negotiation and price comparison skills.
• Proficient in Microsoft Excel and Word.
• Able to work independently and manage multiple tasks.
• Detail-oriented, organized, and responsible.