Procurement & Sourcing Manager

Summary

The Procurement & Sourcing Manager is responsible for leading and managing the Company's Procurement & Sourcing and Purchasing functions to ensure effective tender management, strategic sourcing, cost control, supplier performance, and timely procurement execution.

The role supports the General Manager by translating Company objectives into departmental plans, monitoring team performance, managing procurement risks, and ensuring procurement activities contribute to project profitability, operational efficiency, and sustainable business growth.

Key Responsibilities

Strategic Procurement & Department Management

• Develop and execute departmental plans, priorities, and procurement strategies aligned with Company objectives.
• Monitor departmental performance, workload, KPIs, and improvement actions.
• Identify procurement risks, sourcing opportunities, and areas requiring management intervention.

Tender & Sourcing Management

• Oversee tender and quotation preparation, sourcing activities, and supplier evaluation.
• Ensure submissions are complete, accurate, competitive, compliant, and completed within required timelines.
• Review technical, commercial, pricing, and sourcing recommendations before submission or procurement decisions.

Financial & Commercial Management

• Monitor procurement costs, project budgets, margins, and cost-saving opportunities.
• Lead supplier negotiations to secure competitive pricing, payment terms, and commercial conditions.
• Ensure procurement decisions support project profitability and Company financial objectives.

Purchasing & Project Support

• Oversee Purchase Orders, procurement progress, supplier commitments, and delivery schedules.
• Ensure purchased items meet approved specifications, quality, budget, and project timelines.
• Resolve procurement, supplier, and delivery issues that may affect project execution.

Team Leadership & Performance Management

• Lead, coach, and monitor the Procurement & Sourcing and Purchasing teams.
• Set clear responsibilities, priorities, and performance expectations for team members.
• Develop team competency, accountability, and continuous improvement within the department.

Supplier, Risk & Compliance Management

• Manage supplier performance and maintain a reliable and competitive supplier network.
• Identify supply, pricing, delivery, and procurement risks and implement mitigation actions.
• Ensure compliance with Company SOPs, approval processes, documentation requirements, and internal controls.

Reporting & Cross-Department Coordination

• Prepare departmental performance, procurement status, cost, risk, and supplier reports for the General Manager.
• Coordinate with Project Management, Operations, Technical, Finance, and other departments to support project requirements.
• Escalate significant procurement, supplier, cost, or project-related issues to the General Manager.

Requirements

1.     Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Management, Logistics, or a related field.

2.     Professional certification in Procurement, Supply Chain, or related areas will be an added advantage.

3.     Minimum five (5) years of relevant experience in procurement, sourcing, purchasing, tender management, or supply chain, with supervisory or managerial experience.

4.     Proven experience in supplier sourcing, negotiation, procurement planning, tender management, and cost control.

5.     Experience in government procurement, tender projects, or ePerolehan will be an added advantage.

6.     Strong understanding of commercial evaluation, supplier management, project costing, and procurement processes.

7.     Able to analyse procurement costs, supplier performance, project requirements, and departmental performance.

Proficient in Microsoft Office applications and reporting tools.