Procurement & Supplier Onboarding Assistant Manager

Location United Kingdom London

Working Location Category Based

About Us Macro is a recognised global specialist in facilities management, providing cutting-edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.

We are driven by a commitment to excellence in everything we do. Our values—Drive for Better, Delight Customers, Do What’s Right, and Develop People—shape our culture and guide our decision-making. Our strategic priorities focus on Everyday Excellence, Outstanding Experience, and Everlasting Impact.

Join our team to contribute to an organisation that prioritises innovation and technology. Experience the perfect blend of opportunity and community, where you will benefit from a supportive and people-focused culture.

About The Role This role sits within Macro’s Procurement & Supply Chain Management function, supporting a global facilities management business. The successful candidate will support supplier pre-qualification, onboarding, procurement systems, contract administration and reporting. The role is UK-based and operates on a hybrid working basis, 2-3 days per week in London HQ.

You will support procurement operations, with a focus on supplier onboarding, contract administration, data reporting and system governance.

The role would suit a proactive individual looking to develop their procurement and supply chain career in a structured, stakeholder-facing environment.

Key Responsibilities

• Coordinate supplier onboarding and pre-qualification through procurement, QHSE, insurance and finance gateways.
• Review onboarding requests, obtain missing information, and liaise with suppliers, requestors and approvers.
• Maintain supplier records, directories, and onboarding trackers.
• Maintain Power BI dashboards and management information for onboarding, spend, and performance.
• Coordinate e-signature workflows, NDAs and contract templates.
• Manage the team mailbox, triaging queries, and escalate them as required.
• Maintain the contract library and associated SharePoint folders.
• Update procurement templates, process maps, guidance notes, and user instructions.
• Support procurement compliance across onboarding, contracting, and documentation activities.
• Support mobilisations, supplier transitions, reporting cycles, and continuous improvement initiatives.

About You The successful candidate will be organised, detail-focused and confident working with procurement systems, supplier information and internal stakeholders. Knowledge of e-signature platforms and source-to-contract systems would be beneficial.

Essential Qualification, Skills & Experience:

• Experience in procurement, supplier onboarding, supply chain administration, contract administration, or a related business support role.
• Strong Microsoft Office skills and experience using procurement systems, SharePoint and BI reporting tools.

Desirable:

• A degree or professional qualification in procurement, supply chain management or a related discipline.

Diversity Statement We want to create a workplace where everyone feels safe to bring their whole selves to work. We recognise that every individual has different needs. This is Me is Macro’s EDI campaign, a commitment to understanding and supporting those needs, both professionally and personally. Our aim is to help identify and acknowledge individual needs that may impact work-life experience. It ’ s about being proactive, learning from one another, and creating a supportive space that encourages growth and productivity. Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact [email protected] to speak to a member of our team.