Procurement Assistant (6 Months Contract)

We are looking for a Procurement Assistant under 6 months contract basis to support the Procurement Department in daily procurement operations, including purchase order preparation, supplier follow-up, purchasing documentation, record management, and administrative coordination.

This role is expected to handle routine purchasing support tasks with accuracy, proper follow-up, and timely updates to ensure smooth purchasing operations and proper documentation control. Please note that this is purely a fixed-term contract role and does not lead to permanent employment upon completion of the contract.

Roles and Responsibilities:

• Prepare and process Purchase Orders (PO) and other purchasing-related documents based on approved requests.
• Follow up with suppliers on delivery schedules, order status, pending documents, and other purchasing matters.
• Check and compile quotations, delivery orders, invoices, and other supporting documents where required.
• Coordinate with suppliers and internal departments to ensure purchasing requirements and timelines are properly followed up.
• Maintain and update purchasing records, tracking lists, files, and documentation accurately.
• Monitor pending purchasing matters and provide timely updates to the Purchasing team.
• Perform data entry and update purchasing information using Microsoft Excel, Word, Outlook, and relevant company systems.
• Ensure all purchasing documents are properly arranged, recorded, filed, and traceable for reference or audit purposes.
• Support daily administrative duties within the Purchasing Department.
• Comply with company policies, purchasing procedures, confidentiality requirements, and workplace discipline at all times.
• Perform any other duties or assignments as instructed by the superior or Management.

Job Requirements:

• Diploma or Degree in Business Administration, Supply Chain Management, Procurement, Logistics, Management, or any related discipline.
• Fresh graduates may be considered; experience in purchasing, procurement, administration, or supplier coordination would be an added advantage.
• Basic knowledge of purchasing processes, PO preparation, supplier follow-up, and documentation flow.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Detail-oriented, organized, responsible, and able to follow up on tasks independently.
• Able to handle documentation, data entry, and supplier communication accurately.

What we offer

We take care of our employee well-being, here are some benefits that you will be entitled when you join us:

• Miscellaneous Allowances
• Medical Coverage
• Insurance Coverage

More company information

Company Address

Lot CP1, Jalan Tanjung A/6, Pelabuhan Tanjung Pelepas, 81560 Gelang Patah, Johor Bahru, Johor

Company Size

501 - 1000 Employees

Working hours

Regular hours, Monday – Friday (Except for shift work)