Procurement Assistant & Engineer

About Unioil Petroleum Philippines, Inc.

Unioil Petroleum Philippines, Inc. is one of the country’s leading independent downstream petroleum companies, operating a network of retail service stations and supplying fuels, lubricants, and petrochemical products to industrial, commercial, and retail customers across the Philippines. We are committed to delivering quality energy solutions while fostering a culture of excellence, integrity, and continuous growth.

Fuel the Future With Us

Unioil’s Procurement team is hiring for two (2) Procurement Assistant positions. Both roles secure the best value for the company, build strong supplier partnerships, and uphold sound procurement controls, each with a distinct area of focus:

• Procurement Assistant (Engineer) – sourcing and technical procurement of construction materials, mechanical and electromechanical equipment, spare parts, and services for retail station, infrastructure, facility, and oil terminal and depot requirements
• Procurement Assistant – sourcing and purchasing of goods and services for Head Office operations, including office supplies, IT peripherals and equipment, marketing materials and collaterals, and general and administrative requirements

How You’ll Drive Success

POSITION 1 | Procurement Assistant (Engineer)

Procurement & Sourcing

• Manage end-to-end procurement of construction materials, including civil, structural, architectural, mechanical, electrical, and plumbing (MEP) components, for Unioil’s retail station, infrastructure, and facility projects
• Source, evaluate, and procure mechanical and electromechanical equipment, spare parts, consumables, and services for oil terminal and depot operations, including pumps, valves, piping systems, meters, and safety equipment
• Prepare and issue Requests for Quotation (RFQs), Requests for Proposal (RFPs), and purchase orders in accordance with Unioil’s procurement policies and project timelines
• Conduct bid evaluations on the basis of price, technical compliance, delivery lead time, and supplier track record, and prepare award recommendations that ensure best value without compromising quality
• Negotiate pricing, contract terms, warranties, and service level agreements to protect Unioil’s operational and financial interests

Technical Review & Quality Assurance

• Review and validate material specifications, bills of quantities (BOQs), material requisitions, scope of work documents, and technical submittals to ensure completeness, technical accuracy, and conformance to design and project standards
• Assess the technical equivalence of substitute or alternative materials and equipment, applying engineering judgment to determine suitability for project, terminal, and depot operating conditions
• Coordinate with project engineers, consultants, and the operations and maintenance teams to resolve technical queries on material substitutions, equivalents, and compliance with applicable codes and standards
• Conduct or coordinate inspection and acceptance of delivered materials and equipment, ensuring conformance to approved specifications and purchase order terms
• Evaluate and process material deviation requests in coordination with the engineering team, documenting technical justifications for approval

Supplier & Contract Management

• Identify, evaluate, and pre-qualify suppliers, contractors, and service providers based on technical capability, financial stability, delivery performance, and alignment with Unioil’s quality, safety, and compliance requirements
• Monitor supplier performance against contractual obligations and agreed KPIs, including delivery schedules, quality, and after-sales support, escalating issues and driving corrective actions as needed
• Build and maintain strong supplier relationships to secure favorable pricing, priority access, and long-term partnerships for critical materials and equipment
• Manage warranty claims, returns, and disputes related to procured materials in a timely and professional manner
• Maintain an accurate vendor master list, approved supplier database, and material master data across construction, terminal, and depot categories

Procurement Process & Compliance

• Process purchase orders, delivery receipts, and invoices in compliance with Unioil’s procurement policies, approval authority matrix, and internal controls
• Coordinate with the warehouse, logistics, and finance teams to ensure a seamless end-to-end flow from purchase order issuance through goods receipt, inspection, and payment processing
• Ensure compliance with Unioil’s procurement policies, ethical sourcing standards, HSE policies, and applicable regulatory requirements and industry standards (e.g., DOE, DOLE, Bureau of Fire Protection)
• Maintain complete, accurate, and audit-ready procurement documentation to support internal and external audits

Cost Control & Reporting

• Track and report procurement expenditures against approved project and operational budgets, flagging variances and recommending corrective actions
• Contribute to cost benchmarking and should-cost analysis for key material and equipment categories to support budget planning and negotiations
• Prepare procurement status reports covering open purchase orders, delivery timelines, outstanding commitments, savings summaries, and supplier scorecards for the Procurement Head and stakeholders

Cross-Functional Coordination

• Collaborate closely with the Engineering, Operations, Maintenance, Finance, Legal, and Logistics teams to align procurement activities with project and operational requirements
• Participate in project kick-off meetings, site visits, and progress reviews to maintain a clear understanding of procurement needs and timelines

POSITION 2 | Procurement Assistant

Sourcing & Canvassing

• Source and identify new potential suppliers for Head Office requirements such as office supplies, IT peripherals, marketing collaterals, and general services
• Canvass and negotiate prices, terms, and delivery schedules to secure the best value for the company
• Recommend alternative materials, products, or services that meet quality, cost, and timeline requirements
• Research, study, and recommend cost savings and improvements for assigned materials and services
• Monitor price changes and market trends and make the necessary recommendations

Purchasing & Order Fulfillment

• Prepare Purchase Orders and contracts for materials and services needed by Head Office departments
• Coordinate with requesting departments (Admin, IT, Marketing, and others) to confirm specifications, quantities, and target dates
• Coordinate with suppliers to ensure complete and on-time delivery of goods and services
• Validate supplier Statements of Account for payment processing

Supplier Accreditation & Management

• Initiate supplier accreditation and collect the pertinent documents required from suppliers
• Coordinate with the corresponding units for the accreditation of materials
• Initiate regular evaluation of materials and supplier performance
• Meet with suppliers to discuss performance, service improvements, and issue resolution
• Maintain good working relationships with suppliers

Reporting & Documentation

• Prepare price comparisons, canvass summaries, and procurement reports for management review
• Maintain complete and organized procurement records and documentation

Success Measures

• On-time and complete delivery of Head Office requisitions
• Cost savings achieved through canvassing, negotiation, and alternative sourcing
• Accuracy and completeness of Purchase Orders and procurement documentation
• Timely supplier accreditation and regular performance evaluations
• Positive feedback from requesting departments on service and turnaround

The Expertise You Bring

POSITION 1 | Procurement Assistant (Engineer)

Education

• Bachelor’s degree in Civil Engineering, Mechanical Engineering, or Electrical Engineering
• PRC-licensed Civil Engineer, Mechanical Engineer, or Registered Electrical Engineer (REE) is strongly preferred

Experience

• Minimum 3–5 years of experience in procurement, purchasing, or supply chain management in an engineering, construction, or industrial setting
• Demonstrated experience sourcing construction materials (concrete products, steel, aggregates, waterproofing, formwork, finishing materials) and/or mechanical and electrical equipment, instrumentation, tank farm equipment, and HSE-related materials
• Experience in bid preparation and evaluation, supplier negotiation, contract administration, and purchase order management for capital and operational expenditure items
• Background in construction, real estate, oil & gas, petroleum, energy, utilities, or industrial facilities is an advantage
• Experience working with SAP, Oracle, or other ERP procurement modules is an advantage

Skills & Competencies

• Strong technical foundation in civil, mechanical, or electrical engineering — able to interpret engineering drawings, technical datasheets, specifications, BOQs, and technical standards
• Solid procurement process knowledge covering the full P2P cycle: requisition, sourcing, bid evaluation, purchase order creation, goods receipt, and invoice processing
• Solid understanding of the Philippine construction materials and industrial equipment market, including key suppliers, pricing benchmarks, and quality standards
• Excellent negotiation and supplier management skills, with a focus on quality, cost, and delivery performance
• Detail-oriented, organized, and process-driven, with strong documentation habits and the ability to handle multiple procurement transactions across active projects
• Effective communicator and cross-functional collaborator, able to align priorities and resolve procurement issues efficiently
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Willing to travel to project sites, terminals, depots, and retail stations as required

POSITION 2 | Procurement Assistant

Education

• Bachelor's Degree in Business Administration, Supply Chain Management, Accountancy, or a related field

Experience

• At least 3-5 years of experience in procurement or purchasing.
• Experience sourcing office supplies, IT peripherals, marketing materials, or general services is highly preferred
• Experience in SAP MM is an advantage

Skills & Competencies

• Proficient in spreadsheets for reports, price comparisons, and analysis
• Good communication and negotiation skills
• Basic understanding of accounting terms and practices related to billing, invoicing, and taxation
• Reports to: Procurement Manager
• Willing to conduct supplier and site visits as required

Why Unioil

• Competitive salary and benefits package
• Career development and promotion opportunities within a growing company
• Collaborative and supportive work environment