Procurement Assistant

Job Description Assistant Manager, Procurement (ARISE IIP)

Role Summary

Manage end-to-end procurement for CAPEX and OPEX requirements across industrial parks, port infrastructure, timber, IT equipment, cybersecurity solutions, software and design licenses, utilities, O&M spares, logistics, construction projects, and other operational requirements. Ensure cost optimization, quality, timely delivery, supplier performance, and compliance with company policies and procurement governance.

Key Responsibilities

• Prepare and issue RFQs/RFPs, evaluate bids, negotiate commercial terms, finalize contracts, and ensure compliance with company policies, Delegation of Authority (DOA), and Service Level Agreements (SLAs).
• Manage procurement for mechanical and electrical equipment, IT hardware, cybersecurity solutions, software and design licenses, utilities, port operations, and infrastructure projects.
• Identify, evaluate, develop, and manage domestic and international suppliers to establish a reliable and competitive vendor base.
• Procure MRO (Maintenance, Repair & Operations) items, plant equipment, industrial consumables, project materials, and other operational requirements.
• Coordinate with logistics and project teams to ensure the timely delivery of materials and services for ongoing projects and business operations.
• Monitor supplier performance, contract compliance, procurement KPIs, and vendor service levels to drive continuous improvement.
• Drive cost optimization, value engineering, strategic sourcing, and process improvement initiatives while ensuring value for money.
• Ensure compliance with procurement policies, ethical sourcing practices, HSE standards, and applicable statutory requirements.
• Collaborate closely with engineering, projects, finance, logistics, operations, and other cross-functional teams to achieve business objectives.
• Create, book, and release Purchase Orders (POs) manual or in the ERP/SAP system, ensuring accuracy and timely processing, and obtain formal acceptance and acknowledgment from vendors/contractors to confirm commercial terms, delivery schedules, and contractual commitments
• Maintain procurement records, purchase orders, contracts, and supplier documentation using ERP systems, preferably SAP (SAP MM), ensuring data accuracy, reporting, and process compliance.
• Utilize ERP/SAP for procurement planning, purchase requisitions, purchase order processing, goods receipt tracking, invoice reconciliation, and procurement reporting.

Preferred Experience

• 68 years of procurement experience in infrastructure, EPC, industrial projects, ports, logistics, manufacturing, or industrial parks.
• Hands-on experience in global sourcing, strategic sourcing, contract management, vendor development, import procurement, and commercial negotiations.
• Working knowledge of ERP systems, preferably SAP (SAP MM module),
• Good analytical, negotiation, communication, and stakeholder management skills.
• Proficiency in Microsoft Excel and other procurement reporting tools.