Procurement Assistant

About the role

The Procurement Assistant provides administrative and operational support to the Procurement function by maintaining accurate procurement data, supplier information, and documentation across the Company's ERP and document management systems. The role ensures procurement records are complete, accurate, and maintained in accordance with company procedures while actively contributing to improving data quality, enabling efficient purchasing operations, inventory planning, and supplier management. By maintaining high standards of data integrity and document control, the Procurement Assistant supports effective procurement processes, reliable supply chain operations, and informed business decision-making. The position also supports cross-functional communication by providing timely updates on purchase orders, shipment schedules, and estimated arrival dates while proactively identifying and resolving data discrepancies that may impact business operations.

Key responsibilities

• Provide administrative support to the Procurement function to ensure the timely and efficient processing of procurement information.
• Support procurement operations through accurate processing of procurement-related documentation and system transactions.
• Enter and maintain procurement data within the ERP system.
• Process supplier order confirmations and update purchase order information.
• Enter and maintain sailing confirmations and expected delivery dates in the ERP system.
• Create new item numbers in accordance with company standards and maintain associated master data.
• Maintain supplier master records and ensure information remains current, complete, and accurate.
• Receive, organise, and electronically file shipping documentation within M-Files.
• Provide accurate Estimated Time of Arrival (ETA) information to Sales, Operations, Administration, and other internal stakeholders.
• Liaise with suppliers to obtain outstanding documentation or clarify procurement information where required.

About you

• Demonstrated experience in a procurement, purchasing, supply chain, or administration role.
• Proficiency in using ERP systems for purchasing or inventory management.
• Proven ability to maintain master data within an ERP environment.
• Familiarity with M-Files or a similar electronic document management system.
• Strong record of performing data quality checks and maintaining accurate records.
• Excellent data entry accuracy and attention to detail.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving abilities.
• Intermediate Microsoft Office skills, particularly Excel.

About us

Busch Australia's mission is to deliver innovative, high-quality vacuum solutions that exceed customer expectations. We are driven by a passion for excellence, a commitment to sustainable growth, and the power of an empowered, dedicated team. Together, we create value for our customers, our colleagues, and our future.