Procurement Assistant

Key Responsibilities:

Develop procurement plan

• Deploy organization's procurement activities based on established product specifications and customer needs.
• Manage working level relationships with organizational network and external vendors for optimal procurement transactions.
• Monitor compliance of organisation’s procurement targets.

Manage procurement activities

• Determine inventory levels of products in organization.
• Preparing purchase orders, requisitions, and contracts as needed.
• Conduct checks on documentation required for trade transactions.
• Collaborate with sales and finance departments to facilitate payment processes to sellers.

Manage seller selection process

• Adopt selection processes and criteria with sellers to ensure fair competition.
• Gather data on potential sellers that fulfil procurement requirements.
• Analyze draft proposal and/or procurement specifications to ensure alignment with procurement requirements.
• Generate list of preferred sellers in accordance with organization's selection processes.
• Support negotiation efforts with information on agreed contract terms and conditions with preferred sellers.

Cost Management and Budget Control

• Monitor and control procurement expenses, identify cost-saving opportunities, and optimize budget allocations.
• Analyze market trends and pricing.

Inventory management

• Maintain well-structured stock item code
• Conduct regular stock checks, reconcile discrepancies, and update inventory records accurately in the system.

Logistics and Distribution

• Coordinate logistics and transportation of materials, ensuring timely delivery to construction sites.
• Track rack shipments, monitor delivery schedules, and address any delays or issues to minimize disruptions.
• Collaborate with logistics providers, freight forwarders, and transporters to optimize routes, reduce costs, and enhance delivery efficiency.

Requirements:

• Min 2 -5 years’ experience in purchasing roles (in Construction industry)
• Strong negotiation and communication skills.
• Strong knowledge of construction materials, equipment, and industry best practices.
• Attention to detail and accuracy in supply chain operations.