Procurement Assistant

About the role

This role involves assisting in sourcing and purchasing fuel station supplies, equipment, materials, and services. You will prepare and process procurement documents, coordinate with suppliers, and maintain procurement records to ensure timely delivery and compliance with company policies.

Key responsibilities

• Assist in sourcing and purchasing fuel station supplies, equipment, materials, and services
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and other procurement documents
• Request and compare supplier quotations to ensure competitive pricing and quality
• Coordinate with suppliers regarding orders, deliveries, lead times, and payment documents
• Maintain an updated database of suppliers, prices, purchase orders, and delivery records
• Monitor the status of pending orders and ensure timely delivery to stations and offices
• Coordinate with Operations, Finance, Accounting, and other departments regarding procurement requirements
• Assist in evaluating and developing reliable suppliers and vendors
• Check delivered items against purchase orders and required specifications
• Ensure procurement activities follow company policies, approval processes, and budget requirements

About you

• Bachelor's degree in Business Administration, Supply Chain Management, Management, Accounting, or a related field
• 1–3 years of experience in procurement, purchasing, or supply chain
• Knowledge of purchasing procedures, supplier sourcing, and quotation comparison
• Strong negotiation, communication, organization, and follow-up skills
• Detail-oriented and able to manage multiple purchase requests and deadlines
• Proficient in Microsoft Office, particularly Excel
• Able to work independently and coordinate effectively with different departments and suppliers
• Willing to conduct supplier visits or field work when required
• Experience in the petroleum, gas station, retail, construction, or related industry is an advantage