Procurement Assistant

About the role

The Procurement Assistant supports purchasing and supply operations by processing PRs and POs, coordinating deliveries, monitoring inventory, and verifying procurement documents. The role also provides administrative and clerical support to the Procurement Supervisor, including documentation, filing, data encoding, and proper organization of procurement records.

Key responsibilities

• Source, evaluate, and maintain accredited suppliers for raw materials, spare parts, fuel, and operational supplies.
• Prepare and process Purchase Requests (PRs) and Purchase Orders (POs).
• Obtain and compare supplier quotations and assist in price negotiations.
• Coordinate supplier deliveries with the batching plant, warehouse, and production teams.
• Verify delivered quantities, specifications, prices, and supporting documents.
• Perform 3-way matching of PO, Delivery Receipt, and Invoice before submission to Accounting.
• Monitor inventory levels and reorder points to prevent stock shortages.
• Track PO and delivery status and follow up on delayed or incomplete deliveries.
• Maintain accurate procurement records, supplier files, price lists, and reports.
• Assist with physical inventory counts, stock reconciliation, and supplier performance monitoring.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain, Purchasing, or related field.
• Preferably with experience in procurement, purchasing, or inventory management.
• Knowledge of construction materials, ready-mix concrete, or batching plant operations is an advantage.
• Good negotiation, communication, organization, and record-keeping skills.
• Proficient in Microsoft Office, particularly Excel.
• Willing to work in Cabuyao, Laguna