Procurement Assistant

• Manage customer and supplier inquiries about order status, changes or cancellations.
• Check and review requisition orders for accuracy, terminology and specifications.
• Create and send purchase order copies to suppliers and and to departments originating requests.
• Match supporting documents with invoices for submission and verify them against SOA.
• Monitor the status of requisitions, contracts and orders
• Evaluate inventory levels and order materials as needed.
• Schedule or expedite deliveries and resolve any issues such as shortages or late arrivals.
• Inspect shipments upon arrival to ensure orders are correct and goods meet specifications.
• Assess prices, specifications and delivery dates to select the best bid from potential suppliers.
• Compare suppliers' bills with bids and purchase orders to ensure accuracy.
• Calculate order costs and forward invoices to the appropriate accounts.
• Approve bills for payment.
• Prepare and keep up-to-date purchasing files, reports and price lists.
• Track in-house inventory and complete transfer forms for bookkeeping.
• Create and send invitation-to-bid forms to suppliers or for public posting.
• Monitor contractor performance and recommend modification when necessary.
• Participate in training, safety meetings and other required meetings.
• Stay updated on organizational and governmental purchasing rules and inform staff and vendors as needed.
• Perform any other duties and tasks not specified herein as assigned by the immediate supervisor / HOD / BM, or as required.

KNOWLEDGE

• Knowledge of Supplier Relationship Management will be an advantage.

SKILLS NEEDED

• Strong emphasis on accuracy and detail.
• Ability to handle multiple projects simultaneously to meet goals and deadlines.
• Proficient in Microsoft Office programs, such as Excel.
• Good time management and organizational skills.

Job Types: Full-time, Contract, Fresh graduate

BENEFIT:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development