Procurement Assistant

Job Responsibilities:

• To manage procurement system. Responsible for sourcing, cost & credit term negotiation and purchase of accessories for Taner’s products, purchase for spare parts sales & consumables items for production used.
• To ensure all procurements targeted pricing, timing and quality are met.
• Plan and issue purchase orders (POs) in accordance with production plan, delivery schedule supported with duly authorized Material Requisition Form (MRF) (From Project Department), Spare Part Requisition Form (From Project Department) and Purchase Requisition Form (PRF) (From Production Department).
• Review the requirements for the materials or services being requested in the respective requisition by referencing to past purchase records & pro-actively communication with the requestor and suppliers for further input if required.
• Selection of suppliers by making comparison based on targeted price, technical and commercial specification that meets users’/ requestors’ needs, quantity purchase and delivery schedule.
• Responsible to ensure all POs are well communicated and received by supplier via fax or e-mail.
• Maintain records of goods orders and received. Follow up with suppliers to ensure delivery in time and to the place required. Coordinate closely with Sepang Production Department Team (ie. operation executive and/or production manager) for goods receiving & packing requirements.
• Monitor supply markets and trends such as material price changes & shortages of supply. Communicate with management on any significant factors that could affect the purchase cost.
• Review quantity ordered and transportation costs and recommends to the management ways to reduces incidental cost of purchase.
• Liaise with the vendors on all rejects by QA and follow up for replacement or credit notes on returns.
• Follow up all delivered goods & services’ DOs and tax invoices for financial month end closing.
• Source new suppliers for new and/or existing materials or services required by the production or project department.  Responsible for cost negotiations, payment term and delivery schedule.
• Maintain and update approved suppliers’ database in Auto Count System’s Purchase Module with accurate purchase price and suppliers cataloging.
• Plan, source and develop new potentials suppliers for economical procurement.
• To performance assessment of existing (yearly basis) and new suppliers.
• Make recommendation to the management on changes of suppliers aimed to improved overall efficiencies.
• Responsible to ensure policies and procedures in procurement and area of responsibilities are observed.
• Assist in the development of procurement policies and procedures and advise all relevant parties.
• Responsible to ensure all accounting / procurement related documents/ records are properly filed and kept for easy retrieval. There should be no documents missing / misplaced.
• Carry out any other duties or ad hoc tasks as assigned by Management.

Requirements:

• Secondary/Diploma in Business Administration or its equivalent.
• At least three years of working experience handling trade purchasing for manufacturing, construction or engineering companies.
• Good negotiation, planning and organizing skills.
• Able to multi-task and handle different issues or problems simultaneously.
• Able to analyze listed data for presentation or report.
• Computer literate in Microsoft Word, Excel and Outlook.
• Good verbal and written communication in Mandarin, Malay, English.