Procurement Assistant

Responsibilities

• Assist in sourcing and purchasing goods and services.
• Prepare and process purchase orders (POs).
• Request and compare quotations from suppliers.
• Maintain supplier databases and procurement records.
• Follow up with suppliers on order status and delivery schedules.
• Coordinate with internal departments to understand purchasing requirements.
• Verify invoices and delivery notes against purchase orders.
• Monitor inventory levels and assist with stock replenishment.
• Resolve issues related to delayed deliveries or incorrect shipments.
• Ensure procurement activities comply with company policies and procedures.
• Prepare procurement reports and documentation as required.
• Assist with quarterly stocktakes, including physical stock counting, reconciliation, and investigation of discrepancies.
• Support the Quality Control (QC) team in handling material quality issues, rejected goods, supplier corrective actions, replacements, and credit notes.
• Coordinate the resolution of delayed deliveries, shortages, damaged goods, incorrect shipments, and other supply issues.
• Monitor supplier performance in terms of pricing, quality, delivery, responsiveness, and service.
• Ensure all procurement activities comply with company policies, approval procedures, and documentation requirements.
• Prepare procurement reports, supplier evaluations, and other relevant records as required.
• Support cost-control, inventory-risk, and supply-continuity initiatives.
• To manage ad hoc task assigned by management from time to time

Qualification:

• Diploma/Degree or equivalent
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Attention to detail.
• Previous experience in procurement, purchasing, or administrative support is an advantage.
• Fresh graduates may be considered for entry-level positions.