Procurement Assistant

About the role

The Procurement Assistant will support the procurement department in sourcing, purchasing, and coordinating the delivery of materials and equipment essential for fire protection projects (e.g., piping, sprinklers, fire alarm systems, and safety gear). This role ensures that materials arrive on-site on time, within budget, and meeting the required specifications.

Key responsibilities

• Assist in sourcing fire protection materials, equipment, and tools from approved vendors
• Issue Requests for Quotations (RFQs) to suppliers based on project requirements
• Compile and compare quotation summaries (pricing, lead times, and terms) for management review
• Prepare, issue, and process Purchase Orders (POs) accurately within the company system
• Monitor and track order statuses closely to ensure timely delivery to various project sites or the central warehouse
• Coordinate with site supervisors and project engineers to align delivery schedules with project timelines
• Verify and match Delivery Orders (DOs), invoices, and POs to ensure quantities and pricing are correct before forwarding them to the accounts team
• Maintain and update digital and physical procurement records, including supplier databases and price lists
• Assist in monitoring inventory levels of standard, fast-moving fire fighting materials
• Serve as a point of contact for suppliers regarding order clarifications, delivery updates, and minor discrepancies

About you

• Up to 2 years of relevant experience in procurement, purchasing, or administrative support
• Experience in construction, Mechanical & Electrical (M&E), or fire protection industries is a strong advantage
• Diploma or Degree in Business Administration, Supply Chain Management, Engineering, or a related field
• Proficiency in Microsoft Office (especially Excel)
• Familiarity with basic purchasing software or ERP systems is a plus
• Strong organizational skills
• High attention to detail
• Ability to communicate effectively with both internal project teams and external vendors
• Fresh graduates are encouraged to apply