Procurement Assistant

Job summary

Support the Procurement Manager with day-to-day purchasing activities, supplier follow-up, purchase orders, deliveries, documentation and coordination with Stores and Accounts.

Min Qualification: HND Experience Level: Entry level Experience Length: 2 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Lagos, Nigeria

Job descriptions & requirements

Responsibilities:

• Receive and track internal purchase requests.
• Source quotations from existing and new suppliers.
• Follow up with suppliers on quotations, orders and delivery dates.
• Prepare Purchase Orders in the ERP system.
• Maintain an updated tracker of all open requests and purchase orders.
• Follow up outstanding orders until delivery and closure.
• Inform requesting departments/end users when materials are ordered and delivered.
• Coordinate with stores to confirm receipt of materials.
• Prepare and organise supplier invoices and supporting documents for Accounts.
• Follow up with Accounts where required on supplier payment documentation.
• Maintain proper procurement records and filing.
• Assist in identifying and developing alternative/new suppliers.
• Support the Procurement Manager with local purchasing and other procurement activities.
• Prepare a weekly report showing the status of open requests and open orders, outstanding actions and what is required to close each item.

Requirements:

• A minimum of an HND in business administration, supply chain, procurement or a related field.
• A minimum of 2–4 years of procurement/purchasing experience. I wouldn't make the experience requirement too high for an assistant role.
• Good Excel skills.
• Previous ERP experience; Microsoft Dynamics/Navision would be a strong advantage but shouldn't necessarily be mandatory.
• Good written and spoken English.
• Good supplier communication and negotiation skills.
• Strong organisation and follow-up ability.
• Attention to detail, particularly with POs, quantities, prices and documentation.
• Ability to work independently and follow outstanding matters without constant reminders.
• Comfortable working with stores, accounts and technical departments.
• Experience purchasing industrial, marine, engineering or technical materials would be a significant advantage.

Location: Lagos

Remuneration: NGN 250,000 Monthly Gross