Procurement Assistant

About Unioil Petroleum Philippines, Inc.

Unioil Petroleum Philippines, Inc. is one of the country’s leading independent downstream petroleum companies, operating a network of retail service stations and supplying fuels, lubricants, and petrochemical products to industrial, commercial, and retail customers across the Philippines. We are committed to delivering quality energy solutions while fostering a culture of excellence, integrity, and continuous growth.

Fuel the Future With Us

The Procurement Assistant is responsible for the sourcing, negotiation, and purchasing of goods and services that support Head Office operations, including office supplies, IT peripherals and equipment, marketing materials and collaterals, and other general and administrative requirements. The role maintains strong supplier relationships, secures the best value for the company, and ensures the timely and complete delivery of all assigned goods and services.

How You’ll Drive Success

Sourcing & Canvassing

• Source and identify new potential suppliers for Head Office requirements such as office supplies, IT peripherals, marketing collaterals, and general services
• Canvass and negotiate prices, terms, and delivery schedules to secure the best value for the company
• Recommend alternative materials, products, or services that meet quality, cost, and timeline requirements
• Research, study, and recommend cost savings and improvements for assigned materials and services
• Monitor price changes and market trends and make the necessary recommendations

Purchasing & Order Fulfillment

• Prepare Purchase Orders and contracts for materials and services needed by Head Office departments
• Coordinate with requesting departments (Admin, IT, Marketing, and others) to confirm specifications, quantities, and target dates
• Coordinate with suppliers to ensure complete and on-time delivery of goods and services
• Validate supplier Statements of Account for payment processing

Supplier Accreditation & Management

• Initiate supplier accreditation and collect the pertinent documents required from suppliers
• Coordinate with the corresponding units for the accreditation of materials
• Initiate regular evaluation of materials and supplier performance
• Meet with suppliers to discuss performance, service improvements, and issue resolution
• Maintain good working relationships with suppliers

Reporting & Documentation

• Prepare price comparisons, canvass summaries, and procurement reports for management review
• Maintain complete and organized procurement records and documentation

Success Measures

• On-time and complete delivery of Head Office requisitions
• Cost savings achieved through canvassing, negotiation, and alternative sourcing
• Accuracy and completeness of Purchase Orders and procurement documentation
• Timely supplier accreditation and regular performance evaluations
• Positive feedback from requesting departments on service and turnaround

The Expertise You Bring

Education

• Bachelor's Degree in Business Administration, Supply Chain Management, Accountancy, or a related field

Experience

• At least 3-5years of experience in procurement or purchasing.
• Experience sourcing office supplies, IT peripherals, marketing materials, or general services is highly preferred
• Experience in SAP MM is an advantage

Skills & Competencies

• Proficient in spreadsheets for reports, price comparisons, and analysis
• Good communication and negotiation skills
• Basic understanding of accounting terms and practices related to billing, invoicing, and taxation
• Reports to: Procurement Manager
• Willing to conduct supplier and site visits as required

Why Unioil

• Competitive salary and benefits package
• Career development and promotion opportunities within a growing company
• Collaborative and supportive work environment

Work Location: In person