Procurement Assistant

Job Summary

Support daily procurement operations, purchase order processing, supplier documentation, data entry, and payment preparation in a manufacturing environment.

Job Description

We are looking for a detail-oriented and organized Procurement Assistant to support our procurement team. The successful candidate will assist with non-trade purchase orders, supplier compliance, procurement documentation, system updates, and payment supporting documents to ensure smooth daily operations and accurate, audit-ready records.

Key Responsibilities

• Receive and verify Purchase Requisition (PR) Forms from relevant departments before processing purchase orders.
• Verify supplier details against the Approved Supplier List before placing orders.
• Prepare and issue Purchase Orders (POs) for non-trade items, ensuring the accuracy of item descriptions, quantities, and pricing.
• Coordinate new supplier evaluation procedures and collect the necessary supporting documents when required.
• Follow up with suppliers to obtain signed PO acknowledgements and confirm delivery schedules.
• Update and maintain purchase order records in the SQL accounting system to ensure accurate and timely information.
• Collect, scan, rename, and organize trade and non-trade procurement documents, including Delivery Orders (DOs), invoices, PR Forms, and POs.
• Maintain systematic physical and electronic filing to ensure documents are complete, accessible, and ready for audit purposes.
• Compile trade invoices and Delivery Orders to support monthly supplier payment processing and submit the documents to the Accounts Department within the required deadlines.
• Prepare and issue General Notes to suppliers for goods returned or replaced, ensuring proper documentation of the relevant adjustments.
• Liaise with internal departments and suppliers to follow up on outstanding documents, purchase orders, and delivery confirmations.
• Perform other procurement-related administrative duties as assigned by the superior.

Requirements

• Minimum SPM or equivalent qualification.
• Previous experience in procurement, purchasing administration, or general administrative support will be an advantage.
• Basic understanding of purchase orders, supplier documentation, and procurement procedures.
• Familiarity with SQL accounting systems or other purchasing/inventory systems will be an advantage.
• Basic computer skills, including document scanning, electronic filing, and data entry.
• Good organizational skills and attention to detail.
• Able to manage multiple tasks, meet deadlines, and maintain accurate records.
• Good communication and coordination skills when dealing with suppliers and internal departments.
• Responsible, systematic, proactive, and willing to learn.

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Ability to commute/relocate:

• Batu Pahat: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• STM/STPM (Preferred)

Experience:

• Procurement: 3 years (Preferred)

Language:

• Bahasa Melayu, English or Mandarin (Preferred)

Location:

• Batu Pahat (Preferred)

Work Location: In person