Procurement Assistant

We are recruiting on behalf of our client, a beauty retail company, for the position below:

Job Title: Procurement Assistant

Location: Lekki, Lagos

Work Mode: Full time; Onsite

Work Hours: 10 am - 6 pm, Monday-Friday

Job Summary:

As the Procurement Assistant, you will support the company's procurement activities by assisting with sourcing suppliers, obtaining quotations, processing purchase requests, tracking orders, and maintaining accurate procurement records. You will work closely with internal teams and suppliers to ensure the timely procurement of quality products and operational supplies at competitive prices, supporting the smooth running of the company's retail, warehouse, and e-commerce operations.

Key Responsibilities

• Manage the end-to-end procurement process for beauty products, skincare items, packaging materials, and operational supplies, from sourcing and requisition review through purchase order processing, delivery coordination, and documentation.
• Identify, evaluate, and maintain a database of qualified suppliers based on product quality, pricing, availability, delivery timelines, reliability, and compliance with company requirements.
• Obtain, analyse, and compare supplier quotations, negotiate favourable pricing and payment terms, and make recommendations that support cost efficiency without compromising quality.
• Prepare and process purchase orders, purchase requisitions, and related procurement documents, ensuring accuracy, appropriate approvals, and compliance with established procurement policies.
• Monitor purchase orders from placement to delivery, proactively follow up with suppliers, resolve delays, and escalate supply disruptions that may affect business operations.
• Collaborate with inventory, warehouse, retail, and e-commerce teams to assess stock replenishment requirements, anticipate procurement needs, and prevent stockouts or excess inventory.
• Coordinate with suppliers and internal teams to verify delivered goods against purchase orders and agreed specifications, ensuring discrepancies, damaged items, and quality issues are promptly addressed.
• Monitor supplier performance, maintain effective supplier relationships, and support periodic supplier reviews to improve product quality, delivery reliability, pricing, and overall procurement efficiency.
• Maintain accurate procurement records, including supplier contracts, quotations, purchase orders, invoices, delivery notes, and procurement expenditure reports, ensuring proper documentation and audit readiness.
• Track procurement expenditure against approved budgets, analyse purchasing costs, identify cost-saving opportunities, and prepare periodic procurement reports highlighting spending patterns, supplier performance, outstanding orders, and potential supply risks.
• Other responsibilities as assigned by management.

Qualifications and Professional Experience

• Minimum of HND, or Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Accounting, Retail Management, or any related field
• 1–3 years of experience in procurement, purchasing, supply chain, inventory, or administrative operations.
• Prior experience in retail, FMCG, beauty, fashion, or e-commerce environments is an added advantage.
• Experience with supplier sourcing, quotation analysis, purchase orders, and procurement documentation is beneficial.

Core Skills and Functional Competencies

• Strong analytical, numerical, and evaluation skills for supplier assessment, quotation analysis, and cost comparison.
• Proficiency in Microsoft Excel, Google Sheets, and procurement data management.
• Knowledge of procurement procedures, purchase order processing, supplier sourcing, and vendor evaluation.
• Ability to assess supplier pricing, product specifications, quality standards, payment terms, and delivery schedules.
• Strong negotiation, supplier coordination, and relationship management skills.
• Excellent record-keeping, documentation, and purchase tracking skills.
• Ability to monitor order status, coordinate deliveries, and resolve procurement discrepancies.
• Strong organisational skills with the ability to manage multiple purchase orders and deadlines.
• High level of integrity, accountability, accuracy, and compliance with procurement procedures.
• Effective cross-functional collaboration, problem-solving, and proactive management of supply-related risks.
• Understanding of inventory documentation, stock movement tracking, and reconciliation processes.
• Familiarity with POS systems, inventory software, or ERP platforms is an advantage.
• Understanding of omnichannel retail operations, including online and offline fulfillment processes, is beneficial.

General Conditions

• Remuneration: N250,000 net

To Apply:

• Share your Curriculum Vitae via email [email protected]
• Ensure you add the Job Title to the subject, i.e. Procurement Assistant
• Applications without the subject matter will NOT be considered.

Pay: ₦250,000.00 per month

Work Location: In person