Procurement Assistant

About Us:

Headquartered in Singapore, K.U.S Group is a renowned and established provider of building materials in Asia. Under strong leadership and vision, the Group has its presence in 6 countries with 18 Companies under its arm. K.U.S Group’s vision is to set up offices throughout the globe, to be the leading global building materials supplier.

JOB RESPONSIBILITIES

A. Sourcing

Local non-inventory

a)     Ensure competent quality execution of all regular purchasing duties and administrative works.

b)     Sourcing of alternative vendors for better and vast options

c)      Source New products or new vendors as per company requirement

d)     Negotiate and conduct a comparative analysis on supplier prices and contract terms, deliver, quality and service.

e)     Negotiate payment terms with new suppliers

f)       Source, select, and negotiate the best purchasing package in terms of quality, price, delivery and service with the suppliers

g)     Prepare canvass sheet and coordinate with requestor

h)     Local inventory - Provide assistance to the Procurement Officer in sourcing for local suppliers of raw materials and finished goods.

B.     Creation of Purchase Order

a)     Ensure that PRS has been prepared by the requestor and has been approved

b)     Create a Purchase Order based on the approved PRS

c)      Send Purchase Order to PA of the CEO for SCI requirements under 100,000.00 pesos and to Boss SN if over 100,000.00 pesos for approval

d)     Send Purchase Order to HOC for ACI requirements for approval

e)     Provide PO documents to accounting (PRS, PO, Quotation, Canvass Sheet)

C.     Coordination with Supplier with Approved PO

a)     Send approved PO to the supplier for order placement/confirmation

b)     Coordinate with suppliers to ensure on-time delivery with good quality.

c)      Receive purchased items and ensure completeness of orders.

d)     Coordinate with accounting on payment release matters.

e)     Inform suppliers on cheque pick up.

D.     Building Relationship with Suppliers

a)     Handling and monitoring of claims for defects, shortage, and packing issues.

b)     Review and evaluate the performance of the suppliers.

E. Prepare and maintain purchasing records, reports, pricelist, and data.

F. To perform other duties assigned by the Procurement Officer related to procurement tasks.