Procurement Assistant

Key Responsibilities

• Assist in sourcing and purchasing maintenance materials, technical spare parts, cleaning chemicals, cleaning equipment, consumables and other operational supplies.
• Obtain and compare supplier quotations to ensure competitive pricing, quality and delivery timelines.
• Prepare purchase orders and procurement documents based on approved purchase requisitions.
• Follow up with suppliers on order status, delivery schedules, outstanding items and product availability.
• Coordinate with site teams, operations personnel and relevant departments to understand purchasing requirements.
• Maintain updated supplier information, quotation records, purchase orders and delivery documentation.
• Monitor deliveries and follow up on discrepancies, damaged goods or incorrect items received.
• Assist in monitoring purchasing costs and maintaining proper procurement records.
• Ensure procurement activities comply with company policies, approval limits and established procedures.
• Support the Head of Procurement in daily purchasing activities and other assigned tasks.

Requirements

• Minimum SPM, Diploma or equivalent qualification.
• Previous experience in procurement, purchasing or supply chain administration is an advantage.
• Basic understanding of the procurement process, including purchase requisitions, quotation comparison, purchase orders and supplier follow-up.
• Experience purchasing technical spare parts, maintenance materials or cleaning supplies is an added advantage.
• Able to work independently, prioritise tasks and meet deadlines with minimal supervision.
• Good communication, coordination and negotiation skills.
• Proficient in Microsoft Office, particularly Excel.
• Organised, detail-oriented, responsible and able to work well with different departments.
• Willing to work at Bangsar, Kuala Lumpur.

Key Competencies

• Supplier sourcing and coordination
• Cost awareness and quotation comparison
• Procurement documentation and record management
• Time management and follow-up
• Attention to detail and accuracy
• Integrity and compliance with procurement procedures

Pay: RM2,300.00 - RM2,600.00 per month

Work Location: In person