Procurement Assistant

Procurement Support Assistant

Location: UK, with some travel for internal and business meetings. The location for these meetings may change. There is also an option to work from our offices in York, on a hybrid basis.

Salary/ Benefits: 25 Days Annual Leave, Hybrid Working, Life Assurance, Group Income Protection, Annual Well Being & Training Allowance, Commission Related Bonus Scheme

The Role Mission & Responsibilities:

To support the efficient and accurate delivery of purchasing operations by maintaining supplier and pricing information, coordinating supplier onboarding and ensuring compliance with established processes. Acting as a key link between suppliers, internal stakeholders and purchasing systems, the role ensures information is accurate, processes run smoothly and operational issues are resolved in a timely manner.

• Operational support for all pricing activities, ensuring pricing updates and maintenance
• activities are completed in an accurate & timely manner.
• Delivery of price & product files administration
• Support for EDI copy invoice failures, providing action & resolution
• Ownership of the supplier onboarding process, responsibilities include, Onboarding Form and
• Documents, Contract Drafting & Docusign, Darwin Set Up, Darwin Training, Darwin Price
• Uploads, Agile Chain Supplier Set Up.
• Agile Chain Delivery working to improve traceability data & image availability
• Day to Day systems management making sure pricing and product files are moving from Darwin into Agile Chain
• Completion of administration intensive trackers & forms to meet GCA requirements.
• Compliance Tracker- supporting the Vendor Governance manager to ensure all compliance for suppliers is up to date, especially around aspects such as food safety, modern slavery etc.
• Provide support in delivering supplier system & process training and support

The Successful Candidate:

We are looking for a highly organised, detail-oriented and proactive individual who enjoys working in a structured, process-driven environment.

You will be someone who takes pride in accuracy, demonstrates ownership of your responsibilities and is comfortable managing multiple administrative activities simultaneously.

You will bring:

• Exceptional attention to detail and a commitment to maintaining accurate information and records.
• Strong organisational skills, with the ability to prioritise competing demands and meet deadlines.
• A proactive, solutions-focused approach to identifying and resolving operational issues.
• A high level of personal accountability, taking ownership of tasks through to completion.
• Clear and confident communication skills, with the ability to build positive working relationships with internal teams and external suppliers.
• A methodical and process-driven working style, with the patience and consistency required for detailed administrative work.
• Confidence working with business systems, spreadsheets and digital platforms, alongside a willingness to learn new technologies.
• A collaborative, adaptable approach and a genuine desire to support the success of the wider team.
• Excels- you’ll need to be comfortable working in Excel as a lot of our data comes to us in this format initially. Typical tasks will include sorting, pivot tables, V Look Ups

Previous experience in purchasing, procurement, supplier administration or a similar operational support environment would be advantageous, although we are equally interested in candidates who demonstrate the right behaviours and transferable skills.

Who Are Entegra:

Entegra is a performance improvement company and the world’s leading hospitality performance partner, helping clients buy better, operate smarter, and perform more sustainably.

Leveraging over €36 billion in global purchasing power, we deliver savings, services, and operational excellence that drive client growth and impact.

Part of the Sodexo Group, a global leader in Quality-of-Life Services, Entegra operates across 10 countries in North America, Continental Europe, and the UK & Ireland, employing more than 450 colleagues and achieving double-digit growth year on year.

We’re committed to equity of opportunity and to fostering a culture that values the strength of a diverse workforce. As a Disability Confident Committed employer, we actively remove barriers to inclusion and ensure everyone has the chance to thrive.

At Entegra, inclusivity drives performance — we create an environment where every colleague feels supported, valued, and empowered to succeed.

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