Procurement Assistant

Job Summary:

The Procurement Assistant will support the Procurement Supervisor in managing the supply chain and procurement processes for office system furniture, modular cabinets, and HVAC products. This role involves sourcing suppliers, negotiating contracts, and ensuring timely delivery of quality materials.

Key Responsibilities

Supplier Management:

• Identify and evaluate potential suppliers for office system furniture, modular cabinets, and HVAC products.
• Maintain and update supplier database.
• Establish and maintain strong working relationships with suppliers.

Procurement Process:

• Assist in the preparation of purchase orders and ensure accuracy and compliance with company policies.
• Monitor and follow up on order status to ensure timely delivery.
• Resolve any issues related to delivery, quality, or pricing with suppliers.

Contract Negotiation:

• Assist in negotiating terms and conditions with suppliers to ensure the best value for the company.
• Prepare and review contracts, ensuring all procurement activities comply with legal and company standards.

Inventory Management:

• Monitor inventory levels and coordinate with the warehouse team to ensure adequate stock.
• Assist in conducting regular inventory audits and reconciliations.

Documentation and Reporting:

• Maintain accurate records of procurement activities, including purchase orders, contracts, and supplier communications.
• Prepare regular reports on procurement activities, cost savings, and supplier performance.

Coordination and Communication:

• Coordinate with various departments (e.g., finance, warehouse, production) to ensure smooth procurement operations.
• Communicate effectively with internal and external stakeholders to address procurement needs and resolve issues.

Qualifications

Education:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.

Experience:

At least 2 years of experience in procurement, preferably in the office system furniture, modular cabinets, or HVAC industry.

• Strong negotiation and communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with procurement software and ERP systems is a plus.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask.

Key Competencies:

• Analytical Thinking: Ability to analyze data and make informed procurement decisions.
• Problem-Solving: Ability to identify issues and develop effective solutions.
• Teamwork: Ability to work collaboratively with cross-functional teams.
• Customer Focus: Commitment to providing excellent service to internal and external stakeholders.
• Integrity: Adherence to ethical standards and company policies.

Working Conditions:

• This position is based in an office environment with occasional visits to suppliers and warehouses.
• Some travel may be required to meet with suppliers or attend industry events.

Job Types: Full-time, Temporary

Benefits:

• Promotion to permanent employee

Work Location: In person