Procurement Assistant / Executive

The Assistant Purchasing plays a key role in supporting the project team by handling administrative tasks, vendor coordination, and ensuring the efficient acquisition of goods and services. This role involves working closely with the Suppliers and internal project departments to maintain smooth operations, ensure compliance with company policies, and contribute to cost-saving initiatives.

Key Responsibilities:

• Purchase Order Management: Assist in preparing, processing, and tracking purchase orders to ensure timely delivery of goods and services.
• Supplier Coordination: Communicate with vendors to obtain quotes, negotiate terms, and resolve any discrepancies in orders or deliveries.
• Inventory Support: Monitor inventory levels and coordinate with the procurement team to prevent shortages or overstocking.
• Documentation and Records: Maintain accurate records of purchase orders, invoices, contracts, and supplier information for audit and reporting purposes.
• Vendor Evaluation: Support in evaluating supplier performance and ensuring alignment with quality and delivery standards.
• Market Research: Conduct basic market research to identify potential suppliers and assess pricing trends.
• Cross-Department Collaboration: Work with internal teams to clarify requirements, resolve issues, and ensure specifications are met.
• Compliance and Policies: Ensure all purchasing activities adhere to company policies and regulatory requirements.

Skills and Qualifications:

• Candidate must possess at least a Professional Certificate, Diploma, Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent experience).
• Fresh graduates with related disciplines are also encourage to apply.
• Strong organizational skills and attention to detail.
• Excellent communication and negotiation abilities.
• Proficiency in MS Office (Word, Excel) and purchasing software will be an added advantages. (e.g., SAP, Autocount,Oracle).
• Ability to multitask and meet deadlines in a fast-paced environment.
• Basic understanding of procurement principles and supply chain operations.

Preferred Qualifications:

• Prior experience in a purchasing or procurement role is a plus.
• Familiarity with industry-specific suppliers or market trends.